Contract Billing Coordinator

Sysco Northeast Rdc; Woodridge (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Sysco Northeast RDC is seeking a detail-oriented Billing Specialist responsible for invoicing General Contractors and customers for equipment projects. You will prepare pay applications, reconcile invoices, and drive collections while ensuring accuracy in project inventory and cost data.

The role interacts daily with project managers, GCs, and customers, leveraging SAP and allied billing tools to support on-time cash flow and project closeout documentation.

Qualifications

• Accounting or finance reconciliation or billing experience.
• Strong Excel and Word skills with analytical abilities.
• Clear communication and time management demonstrated.

Responsibilities

• bill customers and GC through SAP and related systems.
• Prepare GC progress billing pay applications and reconciliations.
• Follow up on past-due invoices and collect payments.
• Review project inventory and cost allocations for billables.
• Process customer credits and adjust for tax considerations.
• Collaborate with AP/PMs to obtain vendor invoices for billing.
• Prepare and distribute sales commissions postings.

Skills

Excel

Analytical skills

Organizational skills

Communication skills

Time management

Problem solving

multitasking

Independent work

Education

High School Diploma or equivalent

Associate's Degree

Tools

SAP

AutoQuotes

Textura

GC Pay

Project Mates

Job description

SUMMARY

Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience

• Working knowledge of Word and Excel, strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently.

• Excellent communication and time management skills.

Preferred:

• Associate degree, 2+ years of experience in sales or customer service experience in an office environment and previous SAP experience.

ESSENTIAL DUTIES

• Utilize SAP System to bill customers

• Utilize AutoQuotes and system inventory as a reference to invoice customers.

• Follow up with customers on past due A/R invoices.

• Bill General Contractors (GC) through SAP system as well as prepare GC's progress billing Pay Application.

• Reconcile between the system and general contractors progress billing pay application.

• Track retainage by projects.

• Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.

• Contact general contractors and customers to collect payment on monthly progress billing pay applications.

• Complete lien waivers and other GC contract documents when required.

• Review project inventory and apply to cost (ATC) items not billable to customers.

• Process customer credits such as returns, sales allowances and tax credits.

• Prepare project billing backlog

• Work with Assistant Project Managers (APMs) to obtain vendor invoices required for billing.

• Invoice customers for design fees.

• Follow up on customer payment.

• Prepare, calculate & distribute sales rep commission reports (monthly).

• Distribute platinum/spiffs to sales reps (quarterly).

• Cross train on new customer set up and GC prequalification.

• Perform other duties as assigned.