Billing Coordinator

SGS Consulting; Colorado Springs (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

SGS Consulting seeks a Billing Specialist to manage contracts and Profit Centers, serving as the primary billing contact. You will review contracts for fees, reimbursements, and revenue streams, identify amendments, and ensure accurate monthly invoices.

Applicants should have 3–5 years in billing, familiarity with PeopleSoft, SAP, Coupa, and strong MS Office skills. Hybrid of independent work and team collaboration is valued.

Qualifications

• 3–5 years of related experience in billing or contracts.
• Experience with billing systems (PeopleSoft, SAP, Coupa) preferred.
• Bachelor’s Degree preferred; HS diploma with equivalent experience acceptable.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Manage a workload of contracts and Profit Centers; act as key billing contact.
• Review contracts for billing specifics: fixed fees, reimbursements, pass-throughs.
• Identify amendments and escalations; update billing system.
• Produce timely monthly customer invoices for fixed and variable components.
• Process credit memos and billing adjustments.
• Reconcile general ledger accounts related to billing, including unbilled revenue and deferred revenue.
• Ensure internal control compliance for key billing processes.
• Coordinate with Project Managers and Admins to clarify data and obtain approvals.
• Utilize software such as PeopleSoft, Coupa, SAP, Excel, Word, Insight Portal.
• Reconcile interfaced systems between Coupa, PeopleSoft, and SAP.
• Provide excellent customer service via phone and email.
• Cross-train with department; assist with special projects.
• Support continuous process improvement by sharing best practices.

Skills

Attention to detail

Time management

Communication skills

Accounting basics

MS Word/Excel

Independent worker

Team collaboration

Process improvement

Education

Bachelor's degree preferred

High School diploma/GED with experience

Tools

PeopleSoft

Coupa

SAP

ImageNOW

Insight Portal

MS Excel

MS Word

Job description

Job Responsibilities

• Manage a specific workload of contracts and Profit Centers, acting as the key point of contact for billing-related matters.
• Review and analyze contracts for billing specifics, such as fixed fees, expense reimbursement, pass-through, account management, and revenue streams.
• Identify amendments and escalations in contracts and update them in the billing system.
• Produce accurate and timely monthly customer invoices for both fixed fees and variable components.
• Process credit memos and billing adjustments where applicable.
• Reconcile general ledger accounts associated with billing, including accrued unbilled revenue and deferred revenues.
• Ensure internal control compliance for key billing processes.
• Coordinate with Project Managers and Admins to clarify missing data, obtain approvals, and respond to customer inquiries.
• Utilize various software applications (e.g., PeopleSoft, Coupa, SAP, Excel, Word, Insight Portal) for job duties.
• Reconcile interfaced systems between Coupa, PeopleSoft, and SAP.
• Provide excellent customer service through phone and email communications.
• Cross-train with others in the department and assist with special projects as needed.
• Support continuous process improvement by sharing best practices.

Skills

• Attention to detail and effective time management.
• Ability to handle multiple tasks simultaneously and work under interruptions.
• Strong oral and written communication skills.
• Solid understanding of accounting concepts and billing systems (PeopleSoft, SAP, Coupa, ImageNOW).
• Proficiency with MS Word, MS Excel, and other relevant software.
• Ability to work both independently and as part of a team.
• Commitment to quality and process improvement.

Education/Experience

• Bachelor's Degree preferred, or a High School diploma/GED with equivalent experience.
• 3-5 years of related experience with knowledge of departmental functions, terminology, and interrelationships.
• Experience with billing systems (e.g., PeopleSoft, SAP, Coupa) is preferred.