Contract Billing Coordinator

Edward Don & Company; Woodridge (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Edward Don & Company is seeking a detail‑oriented billing specialist responsible for invoicing General Contractors and customers for equipment projects. You will generate project bills, closeout documents and collect payments while maintaining project inventory and cost records.

You will work with project managers and customers daily, perform SAP billing, and handle lien waivers and credits. Strong Excel and communication skills are essential.

Qualifications

• High School Diploma or equivalent with accounting experience.
• Strong Excel and Word skills with analytical and organizational abilities.
• Excellent communication and time management skills.

Responsibilities

• Bill customers and GC through SAP; reference AutoQuotes and inventory.
• Prepare GC progress billing pay applications and reconcile with contract docs.
• Follow up on past due AR and collect payments monthly.
• Review project inventory and apply costs; process credits and tax credits.
• Prepare project billing backlog and commission reports for sales reps.
• Cross train on new customer setup and GC prequalification.

Skills

Accounting knowledge

Excel

Analytical skills

Communication skills

Time management

Education

High School Diploma or equivalent

Associate's Degree with accounting/finance coursework

Tools

SAP

AutoQuotes

Textura

GC Pay

Project Mates

Microsoft Word

Job description

Summary

Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects.

Summary

Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects.

Required

KNOWLEDGE, SKILLS, AND ABILITIES

• High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience
• Working knowledge of Word and Excel, strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently.
• Excellent communication and time management skills.

Preferred

• Associate degree, 2+ years of experience in sales or customer service experience in an office environment and previous SAP experience.

Essential Duties

• Utilize SAP System to bill customers
• Utilize AutoQuotes and system inventory as a reference to invoice customers.
• Follow up with customers on past due A/R invoices.
• Bill General Contractors (GC) through SAP system as well as prepare GC's progress billing Pay Application.
• Reconcile between the system and general contractors progress billing pay application.
• Track retainage by projects.
• Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.
• Contact general contractors and customers to collect payment on monthly progress billing pay applications.
• Complete lien waivers and other GC contract documents when required.
• Review project inventory and apply to cost (ATC) items not billable to customers.
• Process customer credits such as returns, sales allowances and tax credits.
• Prepare project billing backlog
• Work with Assistant Project Managers (APM's) to obtain vendor invoices required for billing.
• Invoice customers for design fees.
• Follow up on customer payment.
• Prepare, calculate & distribute sales rep commission reports (monthly).
• Distribute platinum/spiffs to sales reps (quarterly).
• Cross train on new customer set up and GC prequalification.
• Perform other duties as assigned.