Billing Coordinator

SGS Consulting; Central City (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

SGS Consulting is seeking a Billing Analyst to manage contracts and billing processes in Colorado. You will review contracts for fixed fees, reimbursements, pass-throughs, and revenue streams, and produce accurate monthly invoices.

You will reconcile general ledger accounts, process credits, ensure controls, and collaborate with Project Managers and Admins to resolve data gaps and inquiries. Proficiency with PeopleSoft, Coupa, SAP, Excel, Word, and Insight Portal is required.

Qualifications

• Attention to detail and effective time management.
• Ability to handle multiple tasks simultaneously and work under interruptions.
• Strong oral and written communication skills.
• Solid understanding of accounting concepts and billing systems (PeopleSoft, SAP, Coupa, ImageNOW).
• Proficiency with MS Word, MS Excel, and other relevant software.
• Ability to work both independently and as part of a team.
• Commitment to quality and process improvement.

Responsibilities

• Manage a specific workload of contracts and Profit Centers, acting as the key point of contact for billing-related matters.
• Review and analyze contracts for billing specifics, such as fixed fees, expense reimbursement, pass-through, account management, and revenue streams.
• Identify amendments and escalations in contracts and update them in the billing system.
• Produce accurate and timely monthly customer invoices for both fixed fees and variable components.
• Process credit memos and billing adjustments where applicable.
• Reconcile general ledger accounts associated with billing, including accrued unbilled revenue and deferred revenues.
• Ensure internal control compliance for key billing processes.
• Coordinate with Project Managers and Admins to clarify missing data, obtain approvals, and respond to customer inquiries.
• Utilize various software applications (e.g., PeopleSoft, Coupa, SAP, Excel, Word, Insight Portal) for job duties.
• Reconcile interfaced systems between Coupa, PeopleSoft, and SAP.
• Provide excellent customer service through phone and email communications.
• Cross-train with others in the department and assist with special projects as needed.
• Support continuous process improvement by sharing best practices.

Skills

Attention to detail

Time management

Multitasking

Communication skills

Accounting concepts

Billing systems

MS Word

MS Excel

Independent & teamwork

Quality & process improvement

Education

Bachelor's Degree preferred

HS Diploma/GED with equivalent experience

3-5 years related experience

Billing systems experience (PeopleSoft, SAP, Coupa)

Tools

PeopleSoft

Coupa

SAP

ImageNOW

Excel

Word

Insight Portal

Job description

Job Responsibilities

• Manage a specific workload of contracts and Profit Centers, acting as the key point of contact for billing-related matters.
• Review and analyze contracts for billing specifics, such as fixed fees, expense reimbursement, pass-through, account management, and revenue streams.
• Identify amendments and escalations in contracts and update them in the billing system.
• Produce accurate and timely monthly customer invoices for both fixed fees and variable components.
• Process credit memos and billing adjustments where applicable.
• Reconcile general ledger accounts associated with billing, including accrued unbilled revenue and deferred revenues.
• Ensure internal control compliance for key billing processes.
• Coordinate with Project Managers and Admins to clarify missing data, obtain approvals, and respond to customer inquiries.
• Utilize various software applications (e.g., PeopleSoft, Coupa, SAP, Excel, Word, Insight Portal) for job duties.
• Reconcile interfaced systems between Coupa, PeopleSoft, and SAP.
• Provide excellent customer service through phone and email communications.
• Cross-train with others in the department and assist with special projects as needed.
• Support continuous process improvement by sharing best practices.

Skills

• Attention to detail and effective time management.
• Ability to handle multiple tasks simultaneously and work under interruptions.
• Strong oral and written communication skills.
• Solid understanding of accounting concepts and billing systems (PeopleSoft, SAP, Coupa, ImageNOW).
• Proficiency with MS Word, MS Excel, and other relevant software.
• Ability to work both independently and as part of a team.
• Commitment to quality and process improvement.

Education/Experience

• Bachelor’s Degree preferred, or a High School diploma/GED with equivalent experience.
• 3-5 years of related experience with knowledge of departmental functions, terminology, and interrelationships.
• Experience with billing systems (e.g., PeopleSoft, SAP, Coupa) is preferred.