Contract Billing & AR Analyst – Leasing & Reconciliation

Ford Office Technologies; Connellsville (Fayette County); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Bereavement Leave

Vacation Benefits

Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Voluntary Insurance

Scholarship Foundation

Job summary

Ford Office Technologies is seeking a disciplined Billing & Accounts Receivable Analyst to support contract billing, aging reconciliation, and pass-through billing workflows in Connellsville, PA. The role is in-person, Monday through Friday, and requires 5+ years in contract-driven billing with strong Excel and ERP experience.

The ideal candidate will manage complex billing tasks, support AR activities, and collaborate across teams to ensure accurate invoicing and timely collections.

Qualifications

• Minimum five (5) years of experience in billing, accounts receivable, or accounting in a contract-driven or asset-based billing environment.
• Associate's degree in Accounting, Finance, or a related field preferred; Bachelor's degree a plus.
• Advanced proficiency in Microsoft Excel, including reconciliation workbooks, pivot tables, and formula-driven billing models.
• Proficiency in Microsoft 365 suite, including SharePoint, Outlook, and Teams.
• Experience with ERP or billing management systems required; familiarity with E-Automate a plus.
• Demonstrated ability to learn and adapt to new technology platforms independently.
• Strong attention to detail in high-volume reconciliation and balancing work.
• Effective written and verbal communication skills; comfortable communicating with customers, vendors, and leasing companies.
• Ability to manage multiple priorities and meet deadlines; collaborative team player.

Responsibilities

• Process pass-through remittances daily, maintaining accuracy across rounding, rate structures, and decimal-level discrepancies.
• Perform leasing AR balancing and aging reconciliation to ensure accuracy between internal records and leasing company accounts.
• Oversee unapplied transaction management, ensuring items are identified, researched, and resolved weekly.
• Support aging AR review and assist with collections escalations as needed.
• Serve as a knowledgeable resource for AR team members on complex billing and contract-related inquiries.
• Manage spreadsheet-based billing workflows, ensuring accuracy and timely completion.
• Process and track custom invoicing for vendors requiring submission through third-party portals.
• Process vendor credits and rebates accurately and within required timeframes.
• Assist with new lease auditing to ensure contract accuracy prior to billing activation.
• Support contract termination tracking and follow-up, coordinating with team members to ensure billing is stopped, invoices are resolved, and records are updated.
• Assist with lease disposition processing in coordination with the Senior Billing Specialist.
• Review incoming delivery paperwork and setup packets; update SharePoint workflows, applying knowledge of contract types to accurately assign and flag items.
• Manage and triage shared team email inbox, routing inquiries to the appropriate team members.
• Answer inbound customer calls and address billing and contract inquiries, directing calls as appropriate.
• Support the Billing Supervisor in monitoring departmental KPIs and billing metrics.
• Assist with executive-level reporting and data compilation to support leadership oversight.

Skills

Billing & AR expertise

Attention to detail

Communication skills

Multitasking

Team collaboration

Education

Associate's degree in Accounting or Finance

Bachelor's degree is a plus

Tools

Microsoft Excel

SharePoint

Outlook

Teams

ERP / Billing systems

E-Automate

Job description

Ford Office Technologies is seeking a disciplined Billing & Accounts Receivable Analyst to support contract billing, aging reconciliation, and pass-through billing workflows in Connellsville, PA. The role is in-person, Monday through Friday, and requires 5+ years in contract-driven billing with strong Excel and ERP experience.

The ideal candidate will manage complex billing tasks, support AR activities, and collaborate across teams to ensure accurate invoicing and timely collections.