Contract Administrator

Vizmeg Landscape Inc.; Stow (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Weekly Pay

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holiday Pay

401k with 3% Company Match

Flexible Health Spending Account

Referral Program

Job summary

Vizmeg Landscape Inc. is seeking a full-time Contract Administrator to join our accounting team in Stow, OH.

The ideal candidate is organized, detail-oriented, with strong Excel and data management skills and a solid understanding of accounting principles. In this in-person role, you will manage billing, reporting, and data entry, support AR/collections, and coordinate with multiple departments to meet deadlines in a fast-paced environment.

Qualifications

• Bachelor’s Degree in Business Administration, Accounting, Finance, or similar field.
• 1–2 years of data entry, administration, AP/AR experience preferred but not required.
• Experience with Microsoft Office applications.
• Excel skills: data tables, shortcuts, formulas, pivot tables, reporting.
• Attention to detail and high accuracy in a busy office setting.
• Ability to meet deadlines for timely data processing.

Responsibilities

• Support all administrative functions for the Landscape department (billing, change orders, AR/collections, time tracking, data entry).
• Process and send residential and commercial billing (including AIA).
• Maintain current Excel sheets to track client billing and job progress.
• Enter data points accurately and track data records.
• Assist management with special projects and bid procurement.
• Maintain detailed records including client database and file management.
• Provide cross-coverage for other staff as needed.
• Coordinate with sales team, management, subcontractors, vendors, and consultants.

Skills

Data entry

Communication

Time management

Organizational skills

Deadline-driven

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or similar

Tools

Microsoft Excel

Pivot Tables

Microsoft Office

Job description

Vizmeg Landscape is a growing, locally rooted landscape company serving Northeast Ohio. Our success is driven by skilled people in the field and strong support from the office. We are looking to add a full-time Contract Administrator to our accounting team. The ideal candidate is a highly organized and detail-oriented administrative professional with strong Excel and data management skills, a solid understanding of accounting principles, and the ability to manage billing, reporting, and multiple deadlines in a fast-paced environment. This is an in-person role located in Stow, OH.

Why Vizmeg:

At Vizmeg, you’re supported by a team that wants you to succeed. We value hard work, practical experience, and people who take ownership of their role. As the company continues to grow, so do the opportunities—financially and professionally. We encourage learning, welcome new ideas, and love to hear the insight our team brings to the table.

• Compensation based on experience
• Weekly Pay
• Health, Dental, Vision Insurance Options
• Paid Time Off
• Holiday Pay
• 401k with 3% Company Match
• Flexible Health Spending Account
• Referral Program

What you’ll be doing:

• Supporting all administrative functions for the Landscape department (billing, change orders, AR/collections, time tracking, and data entry), with additional support provided to the Lawn Maintenance department for similar administrative tasks as needed
• Processing and sending residential and commercial billing (including AIA)
• Maintaining current excel sheets to track client billing and job progress
• Accurately entering data points and tracking data records
• Assisting management with special projects and bid procurement
• Maintaining detailed and organized records including client database management and client file management
• Providing cross coverage for other staff members as needed
• Work and maintain strong communication with the sales team, management, subcontractors, vendors, and consultants

Skills and Qualifications:

• Bachelor’s Degree in Business Administration, Accounting, Finance, or similar field
• 1-2 years of data entry, administration, AP/AR experience preferred but not required
• Experience working with Microsoft Office applications
• Skillset in Microsoft Excel i.e., data tables, using shortcuts and formula functions, managing worksheets, sorting and filtering data, utilizing pivot tables and reporting
• Attention to detail and high level of accuracy in a busy office environment
• Ability to meet deadlines for timely processing of data without decreasing accuracy
• Knowledge of basic accounting principles preferred
• Ability to work and maintain strong communication with different departments, vendors, and clients
• Ability to obtain and maintain notary status within 1 year of employment