Contract & Program Admin Specialist II

Montgomery County (MD); Gaithersburg (MD); On-site; USD 73,000 - 109,000; Full time

Job summary

Montgomery County Department of Transportation (MCDOT) is seeking an Administrative Specialist II to provide administrative support for contract management of multiple contracts, including BOAs, and to assist with program management, financial reporting, and records management.

The role requires timely, independent work and strong communication, with proficiency in Microsoft Office, SharePoint, Seamless Docs, Adobe Creative Suite, and virtual meeting platforms.

Qualifications

• Two (2) years of professional administrative experience related to budget, purchasing, contract management, or program administration.
• Bachelor's degree from an accredited college or university is required.
• Experience with procurement processes and contract management is preferred.

Responsibilities

• Prepare documentation for solicitations, awards, contracts, amendments, extensions, and task orders.
• Maintain contract files and track task orders, routing and processing for assigned contracts.
• Provide expenditure reports and process requisitions and payments.
• Coordinate with the County Attorney and Office of Procurement; apply procurement policies and processes.
• Maintain contract and procurement document templates.
• Provide expenditure reports on purchase orders, task orders, and contracts.
• Process amendments for contract extensions and rate increases based on the Employee Cost Index.
• Process contractor invoices and track project and program expenditures.
• Process budget entries, journal entries, invoices, deposits, and investigate missing deposits/invoices.
• Perform related duties as required.

Skills

Strong interpersonal skills

Communication skills

Organizational skills

Education

Bachelor's Degree

Tools

Microsoft Office (Word, Excel, Outlook)

SharePoint

Seamless Docs

Adobe Creative Suite (Acrobat, Photoshop, Illustrator, InDesign)

Zoom / Teams / WebEx / Adobe Connect

Job description

Montgomery County Department of Transportation (MCDOT) is seeking an Administrative Specialist II to provide administrative support for contract management of multiple contracts, including BOAs, and to assist with program management, financial reporting, and records management.

The role requires timely, independent work and strong communication, with proficiency in Microsoft Office, SharePoint, Seamless Docs, Adobe Creative Suite, and virtual meeting platforms.