Contract AP Specialist (High-Volume) – D365, On-Site

Advastar, Inc. | Recruiting & Staffing; Sycamore (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

Advastar, Inc. | Recruiting & Staffing is seeking an Accounts Payable Specialist for a contract role with a large Sycamore, IL manufacturing facility.

You will own high-volume invoice processing end-to-end and collaborate with purchasing, receiving, and operations to ensure clean payables and timely approvals. The role emphasizes PO matching, ERP expertise (preferably D365), and the ability to resolve exceptions without hand-holding.

Qualifications

• 2+ years of Accounts Payable or Accounts Receivable experience.
• Strongly preferred - D365.
• Advanced, hands-on experience with a major ERP (Microsoft Dynamics 365 Finance & Operations strongly preferred).
• Prior AP experience in a manufacturing environment.
• 2-way and 3-way PO matching and receiving processes.
• Experience obtaining non-PO and matched-invoice approvals across multiple departments.
• Corporate travel-card and purchasing-card experience.
• Intermediate MS Office; high accuracy and strong organization.

Responsibilities

• Process high-volume vendor invoices accurately in an enterprise ERP.
• Handle 2-way matched invoices, securing approvals from department managers and budget owners.
• Investigate and clear 3-way match exceptions - PO vs. receipt vs. invoice discrepancies.
• Partner directly with purchasing, receiving, operations, and vendors to resolve pricing, quantity, and receiving issues.
• Track and follow up on unvouchered invoices so nothing stalls.
• Verify coding, approvals, and documentation before posting.
• Reconcile vendor statements and research open items.
• Maintain vendor records and keep electronic documentation compliant with retention policy.

Skills

AP experience

PO matching

ERP systems

D365

Manufacturing AP

2-way & 3-way matching

Vendor reconciliation

MS Office

Tools

D365 Finance & Operations

Microsoft Dynamics ERP

ERP systems

Job description

Advastar, Inc. | Recruiting & Staffing is seeking an Accounts Payable Specialist for a contract role with a large Sycamore, IL manufacturing facility.

You will own high-volume invoice processing end-to-end and collaborate with purchasing, receiving, and operations to ensure clean payables and timely approvals. The role emphasizes PO matching, ERP expertise (preferably D365), and the ability to resolve exceptions without hand-holding.