Accounts Payable Specialist

Advastar, Inc. | Recruiting & Staffing; Sycamore (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

Advastar, Inc. | Recruiting & Staffing is seeking an Accounts Payable Specialist for a contract role with a large Sycamore, IL manufacturing facility.

You will own high-volume invoice processing end-to-end and collaborate with purchasing, receiving, and operations to ensure clean payables and timely approvals. The role emphasizes PO matching, ERP expertise (preferably D365), and the ability to resolve exceptions without hand-holding.

Qualifications

• 2+ years of Accounts Payable or Accounts Receivable experience.
• Strongly preferred - D365.
• Advanced, hands-on experience with a major ERP (Microsoft Dynamics 365 Finance & Operations strongly preferred).
• Prior AP experience in a manufacturing environment.
• 2-way and 3-way PO matching and receiving processes.
• Experience obtaining non-PO and matched-invoice approvals across multiple departments.
• Corporate travel-card and purchasing-card experience.
• Intermediate MS Office; high accuracy and strong organization.

Responsibilities

• Process high-volume vendor invoices accurately in an enterprise ERP.
• Handle 2-way matched invoices, securing approvals from department managers and budget owners.
• Investigate and clear 3-way match exceptions - PO vs. receipt vs. invoice discrepancies.
• Partner directly with purchasing, receiving, operations, and vendors to resolve pricing, quantity, and receiving issues.
• Track and follow up on unvouchered invoices so nothing stalls.
• Verify coding, approvals, and documentation before posting.
• Reconcile vendor statements and research open items.
• Maintain vendor records and keep electronic documentation compliant with retention policy.

Skills

AP experience

PO matching

ERP systems

D365

Manufacturing AP

2-way & 3-way matching

Vendor reconciliation

MS Office

Tools

D365 Finance & Operations

Microsoft Dynamics ERP

ERP systems

Job description

A well-established manufacturer with a large production facility in the Sycamore, IL area is adding an Accounts Payable Specialist to its finance team on a contract basis. This is a high-volume AP role inside an active plant environment, where you'll own invoice processing end to end and work shoulder-to-shoulder with purchasing, receiving, and operations to keep payables clean and moving. The team wants someone who already knows their way around PO matching and an enterprise ERP, and can resolve exceptions without hand-holding. Strong performers in this seat become the person the plant trusts to get invoices right the first time - with the potential for the engagement to convert to a direct role over time.

• Anticipated $25-$30/hr, based on experience
• Non-exempt, 1st shift, Monday-Friday 8:00 AM-5:00 PM
• W2 Contract, On-site
• Potential to convert to a full-time direct position (not guaranteed)

What you'll own:

• Process high-volume vendor invoices accurately in an enterprise ERP
• Handle 2-way matched invoices, securing approvals from department managers and budget owners
• Investigate and clear 3-way match exceptions - PO vs. receipt vs. invoice discrepancies
• Partner directly with purchasing, receiving, operations, and vendors to resolve pricing, quantity, and receiving issues
• Track and follow up on unvouchered invoices so nothing stalls
• Verify coding, approvals, and documentation before posting
• Reconcile vendor statements and research open items
• Maintain vendor records and keep electronic documentation compliant with retention policy

Preferred skills / experience:

• 2+ years of Accounts Payable or Accounts Receivable experience
• Strongly preferred - D365
• Advanced, hands-on experience with a major ERP (Microsoft Dynamics 365 Finance & Operations strongly preferred)
• Prior AP experience in a manufacturing environment
• 2-way and 3-way PO matching and receiving processes
• Experience obtaining non-PO and matched-invoice approvals across multiple departments
• Corporate travel-card and purchasing-card experience
• Intermediate MS Office; high accuracy and strong organization

KEYWORDS:

accounts payable, AP specialist, accounts payable specialist, invoice processing, 3-way match, 2-way match, PO matching, purchase order matching, vendor reconciliation, ERP, Microsoft Dynamics 365, D365 Finance and Operations, manufacturing accounting, AP clerk, accounts payable clerk, unvouchered invoices, vendor management, invoice coding, exception resolution, p-card, purchasing card, GL coding, high volume invoices, DeKalb IL, contract accounting