Contract and Grant Specialist, Accounts Receivable Expert

Indiana University Indianapolis; Fort Wayne (IN); Hybrid; USD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a Contract and Grant Specialist to join their research administration team. This role involves advising faculty and researchers, ensuring compliance with financial regulations, and conducting detailed financial analyses of grant expenditures. The ideal candidate will possess strong communication skills and a commitment to quality in a fast-paced environment. With a focus on supporting the research community, this position offers a chance to make a significant impact while enjoying a comprehensive benefits package, including medical and dental insurance, paid time off, and a supportive work culture.

Benefits

Comprehensive medical and dental insurance

Health savings account

Flexible spending accounts

Voluntary supplemental life insurance

Paid leave for new parents

Employee assistance program (EAP)

Qualifications

• 2 years of relevant experience in financial administration.
• Ability to analyze and determine cash needs for grants.

Responsibilities

• Advises faculty on compliance with agency and university policies.
• Conducts financial analyses of grant expenditures for compliance.
• Prepares financial reports and invoices for external agencies.

Skills

Proficient communication skills

Time management

Professionalism

Flexibility in dynamic environments

Accuracy under pressure

Education

Bachelor's degree in related field

Master's degree in related field

Job description

Contract and Grant Specialist, Accounts Receivable Expert

Join to apply for the Contract and Grant Specialist, Accounts Receivable Expert role at Indiana University Indianapolis

Contract and Grant Specialist, Accounts Receivable Expert

2 days ago Be among the first 25 applicants

Join to apply for the Contract and Grant Specialist, Accounts Receivable Expert role at Indiana University Indianapolis

RESEARCH ADMINISTRATION (UA-RSCH-IUBLA)

The mission of the Office for Research Administration is to provide exceptional support for Indiana University's research community in order to catalyze research productivity and protect the institution and its research community from risk.

Department-Specific Responsibilities

• Advises faculty, researchers, departments and other ORA staff to ensure compliance with agency and University policies, guidelines and procedures, and to ensure that expenditures are appropriate for the associated account(s).
• Audits and evaluates the validity of financial transactions for compliance with award, agency, Federal, State, and University requirements.
• Investigates and evaluates past due accounts receivables (A/R).
• Consults with funding agency to determine basis of past due A/R.
• Negotiates with agency officials to resolve issues and problems and develops a resolution for payment issues. Ensures integrity of general ledger transactions.
• Serves a university-wide role conducting financial analyses of grant expenditures for allowability, allocability and reasonableness to ensure University compliance with all externally funded projects on all campuses.
• Reviews and interprets sponsored-project awards, contracts, guidelines, policies and regulations to determine the reporting requirements, required documentation, and timelines for all financial reports; designing, creating and submitting financial reports and invoices to meet external agencies requirements.
• Advises faculty, researchers, departments and other ORA staff to ensure compliance with agency and University policies, guidelines and procedures, and to ensure that expenditures are appropriate for the associated account(s).
• Maintains, monitors, and updates reporting requirements and schedules to ensure financial reports are submitted in a timely manner as required by the agency and to ensure accuracy of institutional data and records. The position has signature authority for all financial reports (e.g., expense reports, invention statements, MBE/WBE reports, invoices, and equipment reports).
• Participates and advises in policy development related to grants administration, expense allowability and financial compliance.
• Represents the University during internal and external audits with authority to resolve issues of non-compliance.
  
  

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Evaluates contract compliance and advises others on contractual rights and obligation.
• Analyzes awards to determine reporting requirements and sending reports/invoices.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
• Closes out awards as appropriate.
• Provides policy and procedure interpretation to various stakeholders.
• Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field)
  
  

Preferred

• Master's degree in related field
  
  

Required

WORK EXPERIENCE

• 2 years relevant experience
  
  

Preferred

• Accounting or financial administration experience
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This position is eligible for remote work or in-person, subject to change in the future based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Request Support

Telephone: [phone]

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Higher Education

Referrals increase your chances of interviewing at Indiana University Indianapolis by 2x

Get notified about new Contract Specialist jobs in Fort Wayne, IN.

Paralegal/Legal Assistant/Legal Secretary (Fort Wayne)

Communications - Citizens Square - Administrative Assistant - Env

Clinical Administrative Coordinator (CAC)

Fort Wayne, IN $45,000.00-$50,000.00 2 weeks ago

Operations Specialist / Administrative Assistant

Processor II (Hybrid - Once a week Ft. Wayne, IN)

Construction Administrative Accounting Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.