Contract Administrator, Service & Vendor Relations

Wesco; St. Louis (MO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Medical coverage

Retirement plans

Job summary

Wesco invites an Associate Administrator - Service Contracts to manage vendor relationships and service contracts for critical infrastructure maintenance. You will oversee the RFP process, draft agreements, maintain contract records, ensure COIs and W9s are filed, and monitor SLAs and budget alignment.

You will collaborate with internal teams, manage onboarding calls with vendors, and maintain accurate contract pricing and renewal schedules in the system.

Qualifications

• High School Degree or Equivalent required; Bachelor's degree preferred
• 1-3 years related experience, preferably in contract administration
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills
• CMMS software experience and familiarity with a contract management system
• Strong negotiation skills, attention to detail, organization and multitasking abilities
• Ability to develop collaborative working relationships

Responsibilities

• Understand critical infrastructure preventative maintenance scopes of work.
• Conduct RFP process under supervision, create bid forms, issue proposals, track progress.
• Create service contracts from templates and enter into internal systems.
• Enter contract pricing in vendor catalog for PO generation.
• Manage service requests for contract changes and execute amendments.
• Respond to vendor issues from internal groups or customers.
• Update emergency escalation lists for vendor dispatching.
• Coordinate onboarding calls with vendors and review processes for each customer.
• Create and manage companies in internal work management system.
• Complete vendor scorecards to grade performance.
• Assist sourcing for non-standard quotes and ensure COIs/W9s meet requirements.
• Coordinate with critical infrastructure team to ensure timely handoffs and deliverables.
• Address vendor questions on contract language, SLAs, and scopes of work.
• Use reporting tools to manage contract renewals and COI expirations.
• Update vendor catalog to ensure compliance of contracts, scopes, and assets.

Skills

Communication

Microsoft Office

Negotiation

Attention to detail

Organization

Multi-tasking

Collaborative work

Education

High School Diploma or Equivalent

Bachelor's in Business Administration or related

Tools

CMMS software

Contract management system

Job description

Wesco invites an Associate Administrator - Service Contracts to manage vendor relationships and service contracts for critical infrastructure maintenance. You will oversee the RFP process, draft agreements, maintain contract records, ensure COIs and W9s are filed, and monitor SLAs and budget alignment.

You will collaborate with internal teams, manage onboarding calls with vendors, and maintain accurate contract pricing and renewal schedules in the system.