CONTRACT ADMINISTRATOR (Senior Administrative Officer) - Range 15 / AMEA

Municipality of Anchorage; Anchorage (AK); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Disability Insurance

Flexible Spending Accounts

Health Savings Account

Retirement (PERS)

Paid Leave & Holidays

Job summary

The Municipality of Anchorage seeks a Contract Administrator in the Solid Waste Services department to manage contracts across service, maintenance, and construction. You will ensure compliance with terms and coordinate with departments under the Municipal Charter and Title 7.

The role requires strong contract administration, project management, and knowledge of local ordinances, with attention to policy and procedural details. Remote eligibility may be considered after probation.

Qualifications

• High school diploma, GED or equivalent and seven (7) years of experience in the field related to the position.
• OR: Associate’s degree and five (5) years of experience in the field.
• OR: Bachelor’s degree and three (3) years of experience in the field.

Responsibilities

• Administer various service, maintenance, and construction contracts for SWS.
• Ensure contractor compliance with contract terms and conditions.
• Develop, prepare, and administer contracts including on-call trade services, IT services, and minor capital projects.
• Resolve issues, prioritize tasks, and work within Municipal policies and procedures.

Skills

Contract administration

Project management

Municipal law

Education

High school diploma or GED

Associate’s degree in Accounting/Business/CIS/Finance

Bachelor’s degree in Accounting/Business/CIS/Finance

Job description

Job Information

Open to the general public and any current Municipal employee. This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT: Solid Waste Services

HOURS OF WORK: Monday to Friday, normal business hours, to be discussed at time of hire

LOCATION: CTS: 1208 E. 56th Avenue

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under general supervision of the Solid Waste Services (SWS) Director, the Contract Administrator is responsible for administering various service, maintenance, and construction contracts for SWS, ensuring contractor compliance with contract terms and conditions. Applicable laws, ordinances, policies, and procedures shall be followed as promulgated by the Municipal Charter and Title 7 of the Anchorage Municipal Code and in a manner consistent with the Department’s operational policies and procedures. The position involves developing, preparing, and administering various contracts including on-call trade services, petroleum services, telematics and GPS, tire and parts supplies, preventative maintenance and major repairs, IT services, operational services, and minor capital projects. A strong understanding of contract administration, project management, and municipal law, ordinances, and policies is required to effectively resolve issues, prioritize tasks, and perform other duties assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and seven (7) years of experience in the field related to the position.

OR

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and five (5) years of experience in the field related to the position.

OR

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and three (3) years of experience in the field related to the position.

All applicants must possess or obtain

• A Valid State of Alaska Driver's License
• Satisfactory national criminal background investigation
• Current Copy of yourDepartment of Motor Vehicle FULL driving record

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA candidates.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.

Benefits

Health / Medical Benefits

• Medical/Dental/Vision/Audio
• Life Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability
• Flexible Spending Accounts – Health and Dependent Care
• Health Savings Accounts

Retirement

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

Employer Paid Benefits

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.