Contract Administrator – Part-Time, Global Trade Shows

Kallman Worldwide, Inc.; Waldwick (NJ); On-site; USD 52,000 - 62,000; Part time

Job summary

Kallman Worldwide, Inc. in Waldwick, NJ is seeking a Contract Officer on a part-time basis to manage exhibitor and vendor contracts from drafting through renewal.

The role partners with Sales, Project Management, Operations and Finance to protect the business while keeping schedules on track. Responsibilities include reviewing terms, tracking obligations, maintaining a central contract repository, and supporting RFP processes with documentation.

Qualifications

• Bachelor's degree required; paralegal certificate or related coursework a plus.
• 5+ years of experience in contract administration, paralegal work, or a related field.
• Strong attention to detail and organizational skills with discretion for confidential information.
• Experience with contract management software or CRM systems preferred.
• Ability to work independently and collaboratively across departments.

Responsibilities

• Review exhibitor and vendor contracts, ensuring accuracy and consistency with company terms and conditions.
• Track contract status, deadlines, renewals, and expirations across multiple departments and trade shows.
• Maintain a centralized contract repository and ensure proper documentation and version control.
• Summarize key contract terms, obligations, and potential concerns for internal stakeholders.
• Coordinate with Sales and Project Management teams to ensure contract terms align with sold packages and services.
• Flag non-standard terms or requests for legal or management review.
• Support the Request for Proposal process with contract-related documentation as needed.
• Liaise with venues, vendors, and exhibitors on contract questions and clarifications.
• Maintain and update contract templates as business needs evolve.

Skills

Contract Administration

Paralegal Experience

Drafting & Negotiation

Cross-Functional Collaboration

Education

Bachelor's Degree

Paralegal Certificate

Tools

Contract Management Software

CRM Systems

Job description

Kallman Worldwide, Inc. in Waldwick, NJ is seeking a Contract Officer on a part-time basis to manage exhibitor and vendor contracts from drafting through renewal.

The role partners with Sales, Project Management, Operations and Finance to protect the business while keeping schedules on track. Responsibilities include reviewing terms, tracking obligations, maintaining a central contract repository, and supporting RFP processes with documentation.