Part-Time Contract Officer

Kallman Worldwide, Inc.; Waldwick (NJ); On-site; USD 52,000 - 62,000; Part time

Job summary

Kallman Worldwide, Inc. in Waldwick, NJ is seeking a Contract Officer on a part-time basis to manage exhibitor and vendor contracts from drafting through renewal.

The role partners with Sales, Project Management, Operations and Finance to protect the business while keeping schedules on track. Responsibilities include reviewing terms, tracking obligations, maintaining a central contract repository, and supporting RFP processes with documentation.

Qualifications

• Bachelor's degree required; paralegal certificate or related coursework a plus.
• 5+ years of experience in contract administration, paralegal work, or a related field.
• Strong attention to detail and organizational skills with discretion for confidential information.
• Experience with contract management software or CRM systems preferred.
• Ability to work independently and collaboratively across departments.

Responsibilities

• Review exhibitor and vendor contracts, ensuring accuracy and consistency with company terms and conditions.
• Track contract status, deadlines, renewals, and expirations across multiple departments and trade shows.
• Maintain a centralized contract repository and ensure proper documentation and version control.
• Summarize key contract terms, obligations, and potential concerns for internal stakeholders.
• Coordinate with Sales and Project Management teams to ensure contract terms align with sold packages and services.
• Flag non-standard terms or requests for legal or management review.
• Support the Request for Proposal process with contract-related documentation as needed.
• Liaise with venues, vendors, and exhibitors on contract questions and clarifications.
• Maintain and update contract templates as business needs evolve.

Skills

Contract Administration

Paralegal Experience

Drafting & Negotiation

Cross-Functional Collaboration

Education

Bachelor's Degree

Paralegal Certificate

Tools

Contract Management Software

CRM Systems

Job description

Location: Waldwick, NJ (in-office position)
Reports To: Director of Finance
Hourly Rate: $38 - $45 per hour, commensurate with experience
Schedule: Tuesdays and Wednesdays, 9:00 a.m.–5:00 p.m., with additional hours as needed. Must be flexible with scheduling based on business needs.

Kallman Worldwide, Inc. (KWI) organizes official U.S. Pavilions at 20+ international trade shows annually, connecting American companies with global markets across aerospace, defense, and other key industries.
KWI is seeking a Contract Officer to manage the lifecycle of our commercial agreements - including exhibitor contracts, vendor agreements, venue leases, and partnership terms. This role ensures our contracts are accurate, consistent, and properly tracked from drafting through execution and renewal, working closely with Project Managers, Sales, Operations, and Finance to keep the business protected and moving smoothly.

What You'll Do

• Review exhibitor and vendor contracts, ensuring accuracy and consistency with company terms and conditions.
• Track contract status, deadlines, renewals, and expirations across multiple departments and trade shows.
• Maintain a centralized contract repository and ensure proper documentation and version control.
• Summarize key contract terms, obligations, and potential concerns for internal stakeholders.
• Coordinate with Sales and Project Management teams to ensure contract terms align with sold packages and services.
• Flag non-standard terms or requests for legal or management review.
• Support the Request for Proposal process with contract-related documentation as needed.
• Liaise with venues, vendors, and exhibitors on contract questions and clarifications.
• Maintain and update contract templates as business needs evolve.

WhatWeAreLooking For

• Bachelor's degree required; paralegal certificate or related coursework a plus.
• 5+ years of experience in contract administration, paralegal work, or a related field.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive business information with discretion.
• Comfortable managing multiple contracts and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Experience with contract management software or CRM systems preferred.
• Ability to work independently and collaboratively across departments.
• Experience reviewing or supporting employment-related contracts and agreements is a plus.

What We Offer

• A collaborative and supportive work environment.
• The opportunity to work across departments and contribute to the development of KWI's contract processes.
• Exposure to international business and some of the world's leading trade shows.

Please note: This part-time position is not eligible for company-sponsored benefits.

About Kallman Worldwide, Inc.
Kallman Worldwide, Inc. is a leader in organizing U.S. Pavilions at international trade shows, supporting American companies in aerospace, defense, energy, healthcare, and beyond. With decades of expertise and a commitment to customer service, we deliver world-class solutions that help our exhibitors and clients succeed on the global stage.
Kallman Worldwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.