Contract Administrator – Design-Build Coordination

Blue Heron, Inc.; Las Vegas, Northern (NV, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Blue Heron, Inc. seeks a Contract Administrator to manage subcontract and professional service agreements, amendments, exhibits, and related documents, ensuring accuracy, completeness, and timely execution.

You will coordinate between Sales, Architecture, Interior Design, Estimating, Purchasing, Accounting, Construction, trade partners, consultants, and vendors to translate approved scope, pricing, and client decisions into compliant contracts and downstream information for the project team.

Qualifications

• Strong attention to detail and ability to identify inconsistencies across complex documents and data.
• Working knowledge of construction contracts, subcontracts, professional service agreements, change documentation, and scopes of work.
• Understanding of purchasing, procurement, and construction workflows.
• Ability to interpret scope, pricing, schedules of values, exhibits, and contractual requirements.
• Strong organizational skills with the ability to manage multiple contracts, options, deadlines, and stakeholders concurrently.
• Effective cross-functional communication and coordination.
• Sound judgment regarding when to resolve an issue independently and when to elevate risk.
• Ability to maintain accurate trackers, records, and electronic document systems.
• Strong written communication and professional correspondence skills.
• Proficiency with applicable business, document management, and Microsoft Office applications.
• Discretion in handling confidential client, company, financial, and contractual information.
• Process-improvement mindset with an emphasis on accuracy, consistency, efficiency, and accountability.
• Ability to work effectively in a fast-moving, integrated design-build environment.

Responsibilities

• Prepare, issue, track, and maintain subcontract agreements, professional service agreements, amendments, exhibits, and other assigned contractual documents to support timely project execution.
• Review contract packages for completeness and accuracy, confirming that approved scope, pricing, schedule of values, exhibits, and applicable terms and conditions are properly reflected before execution.
• Coordinate contract execution across Purchasing, trade partners, consultants, vendors, Accounting, and company leadership to maintain visibility, accountability, and timely completion.
• Identify contractual inconsistencies, missing information, or potential risks and elevate them promptly to the appropriate Purchasing leader or legal resource for resolution.
• Support Purchasing in clarifying subcontractor and vendor scopes and resolving contractual or administrative discrepancies before they create downstream cost, schedule, or execution issues.

Skills

Attention to detail

Contract knowledge

Purchasing workflow

Cross-functional coordination

Documentation

Microsoft Office

Communication

Tools

Microsoft Office

Job description

Blue Heron, Inc. seeks a Contract Administrator to manage subcontract and professional service agreements, amendments, exhibits, and related documents, ensuring accuracy, completeness, and timely execution.

You will coordinate between Sales, Architecture, Interior Design, Estimating, Purchasing, Accounting, Construction, trade partners, consultants, and vendors to translate approved scope, pricing, and client decisions into compliant contracts and downstream information for the project team.