Accounting Assistant I

Atec, Inc; Stafford Township (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

Atec, Inc is seeking an Accounting Assistant I to provide administrative and transactional support to the Accounting Department, focusing on accounts payable processing, intercompany transactions, and record maintenance. The role ensures timely payment processing and accurate documentation in accordance with company policies and AS9100/ISO standards.

The position requires a high school diploma or GED and at least 2 years in an office or accounting environment, with responsibilities spanning AP

Qualifications

• High school diploma or GED required.
• Minimum of 2 years' experience within an office or accounting environment preferred.

Responsibilities

• Process intercompany billings and perform monthly reconciliations of intercompany accounts to ensure accuracy and completeness.
• Process accounts payable transactions, including reviewing supporting documentation and communicating with vendors to obtain information necessary for timely and accurate payment processing.
• Prepare weekly accounts payable check runs, including assembling checks and supporting documentation for approval, signature, and distribution.
• Maintain organized and accurate accounts payable records, including scanning, uploading, naming, and filing payment documentation and completed checks.
• Reconcile vendor statements weekly, identifying and assisting in resolving discrepancies as needed.
• Assist with internal and external audits by gathering and providing requested accounting records and supporting documentation.
• Coordinate with Purchasing, Production, Quality, Engineering, and subsidiary companies to support accounting activities and resolve transaction-related inquiries.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

Education

High school diploma or GED

Job description

SUMMARY

The Accounting Assistant I provides administrative and transactional support to the Accounting Department, with a primary focus on accounts payable processing, intercompany transactions, account reconciliations, and record maintenance. This position is responsible for maintaining accurate financial documentation, supporting timely payment processing, and assisting with routine accounting activities in accordance with established company policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Process intercompany billings and perform monthly reconciliations of intercompany accounts to ensure accuracy and completeness.
• Process accounts payable transactions, including reviewing supporting documentation and communicating with vendors to obtain information necessary for timely and accurate payment processing.
• Prepare weekly accounts payable check runs, including assembling checks and supporting documentation for approval, signature, and distribution.
• Maintain organized and accurate accounts payable records, including scanning, uploading, naming, and filing payment documentation and completed checks.
• Reconcile vendor statements weekly, identifying and assisting in resolving discrepancies as needed.
• Assist with internal and external audits by gathering and providing requested accounting records and supporting documentation.
• Coordinate with Purchasing, Production, Quality, Engineering, and subsidiary companies to support accounting activities and resolve transaction-related inquiries.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES

N/A

AS9100/ISO SPECIFIC DUTIES

• Be familiar with and understand Atec Quality Policy and company objectives.
• Understand required AS9100/ISO specific Procedures and Work Instructions.
• Complete all records required by Procedures and Work Instructions.
• Participate in Atec Continuous Improvement activities as appropriate.
• Participate in AS9100/ISO training as required.
• Cooperate with Auditors.
• Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE

High school diploma or General Education Degree (GED) required. Minimum of 2 years' experience within an office or accounting environment preferred. Equivalent combinations of education and relevant experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

The employee is regularly required to sit, stand, walk, talk, and hear while performing the essential functions of the position.

WORK ENVIRONMENT

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2700.