Contract Administrator

Masis Staffing Solutions; Tempe (AZ); On-site; USD 37,000 - 41,000; Full time

Job summary

Masis Staffing Solutions in Tempe, AZ is seeking a detail-oriented Contract Administrator to support the Contracts Department with high-volume intake, tracking, and lifecycle administration. This role focuses on coordination, documentation, and workflow support—not negotiation or substantive legal review.

Pay range is $27-$30/Hour with opportunity for direct hire. You will monitor the contracts inbox, triage requests, enter records into Cobblestone, manage COIs, and ensure documentation is

Qualifications

• Prior experience in contract administration or procurement is preferred.
• Experience with contract lifecycle management systems (Cobblestone a plus).
• Excellent organizational and written communication skills.
• Ability to work independently and escalate as needed.

Responsibilities

• Monitor the contracts inbox and serve as the first intake point.
• Review requests and route them to the correct team member.
• Enter new contracts into Cobblestone and verify documentation.
• Maintain contract records and supporting documents.
• Support COI administration and data cleanup projects.
• Communicate status and outstanding needs with internal stakeholders.

Skills

Contract administration

Document management

COI administration

Microsoft Office

Workflow coordination

Tools

Cobblestone

Microsoft Office

Job description

We’re seeking a detail‑oriented Contract Administrator to support the Contracts Department with high-volume intake, tracking, and contract lifecycle administration. This role focuses on coordination, documentation, and workflow support—not contract negotiation or substantive legal review.

Pay range is $27-$30/Hour with opportunity for direct hire!

Key Responsibilities

• Monitor the Contracts shared inbox and serve as the first point of intake for incoming requests.
• Review requests and identify the appropriate workflow (e.g., COIs, MOUs, contract review requests, IT/facilities agreements, vendor/service agreements, legal matters, healthcare agreements, payer vs. non-payer agreements).
• Triage and route requests to the correct Contracts team member or internal department.
• Enter new contracts/requests into the contract management system (Cobblestone) and ensure required documentation is complete and accurate.
• Maintain and update contract records and supporting documentation.
• Support Certificate of Insurance (COI) administration (sending COIs, coordinating requests with internal stakeholders).
• Follow up on missing items (approvals, signatures, insurance info, required documents) to keep requests moving.
• Maintain organized electronic contract files and correspondence.
• Assist with contract inventory, reporting, tracking, and data cleanup projects.
• Communicate professionally with internal departments, program managers, and external counterparties regarding status and outstanding needs.

Qualifications

• Prior experience in contract administration, legal administration, procurement, healthcare administration, or a similar environment preferred.
• Experience with a contract lifecycle management system preferred (Cobblestone is a plus, not required).
• Strong organizational skills, attention to detail, and ability to manage multiple workflows.
• Strong written communication and follow-through; comfortable working independently and escalating appropriately.
• Proficiency with Microsoft Office (especially Outlook, Word, Excel).
• Education preferred but not required with sufficient relevant experience.