Contract Administrator

Creative Financial Staffing, LLC; Stamford (CT); On-site; USD 44,000 - 55,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a highly organized Contract Administrator in Stamford, CT. This role supports review, coordination, and submission of contracts, RFPs, RFIs, and related documents to ensure timely, accurate, and compliant submissions.

The ideal candidate has 2+ years of administrative experience with contracts and proposals, strong detail orientation, and proficient MS Office skills. Collaboration with internal teams and external clients is essential to success.

Qualifications

• 2+ years of administrative experience supporting contracts, proposals, bids, procurement, or similar business functions.
• Experience reviewing and coordinating RFPs, RFQs, contracts, or related documents.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Adobe Acrobat.
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
• Experience working with contract management, proposal management, or CRM systems is a plus.

Responsibilities

• Review incoming RFPs, RFQs, and contract documents for requirements and deadlines.
• Coordinate proposal and bid responses with internal teams.
• Track proposal submissions, contract renewals, and key milestones.
• Maintain organized records of contracts, proposals, and supporting documentation.
• Assist with preparing and formatting proposal responses and presentation materials.
• Gather required information from various departments to support bids and contract submissions.
• Ensure compliance with submission requirements and document standards.
• Monitor contract terms, expiration dates, and renewal schedules.
• Manage document version control and maintain electronic filing systems.
• Communicate with clients, vendors, and internal stakeholders regarding contract and proposal status.
• Provide general administrative support to leadership and cross-functional teams.

Skills

Administrative experience

RFP/RFQ coordination

Contract management familiarity

Communication skills

MS Office Suite

Education

Bachelor’s degree preferred

Tools

Adobe Acrobat

CRM systems

Job description

Contract Administrator

Location: Stamford, CT
Schedule: Monday-Friday, 8:30 to 5:00
Compensation: $32-40/hr

Position Overview

We are seeking a highly organized and detail-oriented Contract Administrator to support the review, coordination, and submission of contracts, RFPs (Requests for Proposals), RFIs (Requests for Information), and related business documents. This role will work closely with internal stakeholders to ensure proposals and contract-related materials are completed accurately, submitted on time, and tracked throughout the process.

The ideal candidate will have strong administrative experience, excellent attention to detail, and prior exposure to contracts, bid management, proposals, or RFP processes.

Responsibilities

• Review incoming RFPs, RFQs, and contract documents for requirements and deadlines.
• Coordinate proposal and bid responses with internal teams.
• Track proposal submissions, contract renewals, and key milestones.
• Maintain organized records of contracts, proposals, and supporting documentation.
• Assist with preparing and formatting proposal responses and presentation materials.
• Gather required information from various departments to support bids and contract submissions.
• Ensure compliance with submission requirements and document standards.
• Monitor contract terms, expiration dates, and renewal schedules.
• Manage document version control and maintain electronic filing systems.
• Communicate with clients, vendors, and internal stakeholders regarding contract and proposal status.
• Provide general administrative support to leadership and cross-functional teams.

Qualifications

• 2+ years of administrative experience supporting contracts, proposals, bids, procurement, or similar business functions.
• Experience reviewing and coordinating RFPs, RFQs, contracts, or related documents.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Adobe Acrobat.
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
• Experience working with contract management, proposal management, or CRM systems is a plus.

Preferred Qualifications

• Experience in professional services, staffing, consulting, construction, government contracting, or a similar environment.
• Knowledge of contract lifecycle management and proposal submission processes.
• Bachelor’s degree preferred but not required based on experience.