Contract Administrator

Mabbett & Associates, Inc.; Alexandria (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Mabbett & Associates, Inc. is seeking a full-time Contract Administrator to support a growing federal, state, and local government contracting portfolio.

You will manage the full lifecycle from proposal development through negotiation, award, administration, and closeout, ensuring FAR/DFARS compliance. Hybrid role based out of the Mid-Atlantic area, with collaboration across technical staff, PMs, BD, accounting, and legal/compliance.

Qualifications

• 5–8 years of contract administration for federal/state/local clients.
• Experience with FAR/DFARS and related contract types (T&M, FFP).
• Proven negotiation and risk assessment skills.
• Proficiency with Microsoft Excel and document management tools.

Responsibilities

• Administer federal, state, local, and select private sector contracts across full lifecycle (proposal, negotiation, administration, closeout).
• Develop and administer subcontracts aligned with prime obligations.
• Track licenses and ensure regulatory compliance across states."
• Maintain accurate contract documentation, modifications, correspondence and reporting.
• Lead contract closeout activities with timely, complete requirements.

Skills

Contract administration

Regulatory compliance

GSA FAR/DFARS

Proposal development

Negotiation

Microsoft Excel

Education

Bachelor's degree (business/related)

Tools

Deltek VantagePoint

Job description

Description:

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Contract Administrator to primarily support our growing federal, state, and local government contracting portfolio. This position plays a key role in managing the full lifecycle of contracts—from proposal development through negotiation, award, (including award challenges), administration, closeout, and potential, post-contract audit—while ensuring compliance with regulatory and contractual requirements to include the Federal Acquisition Regulations (i.e., FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). As part of a small-business federal contracting environment, this role collaborates closely with technical staff, project managers, business development, accounting, legal/compliance (when warranted), prime contractors, and subcontractors to deliver responsive, compliant, and effective contract support.

The Contract Administrator will work across a diverse range of federal, state, and municipal and private sector clients, supporting professional services contracts issued under a variety of acquisition regulations and contract types. Responsibilities include reviewing solicitations, developing compliant proposal documentation to include Teaming Agreements and Confidentiality and Non-Disclosure Agreements, negotiating terms and conditions, resolving contractual issues, and maintaining accurate documentation throughout the contract lifecycle. This position requires progressive experience, strong organizational skills, excellent communication abilities, and a proactive approach to problem solving in a fast-paced professional environment.

• Administer federal, state, and local and select private sector contracts throughout the full lifecycle, including proposal preparation, negotiation, administration, closeout and possible post-contract audits, etc.
• Develop and administer subcontracts, ensuring alignment with prime contract obligations.
• Procure, track, and administer required company and professional licenses in all states where the firm conducts business, ensuring timely renewals and compliance with regulatory requirements.
• Maintain Excel databases for contracts awarded to the firm with details regarding the type of contract, key, and/or special terms, conditions and provisions. Coordinate closely with project managers as required.
• Review solicitations and contract terms; ensure proposal and contract documents meet regulatory and customer requirements.
• Ensure compliance with FAR and DFARS, agency supplements, contract requirements, and internal policies and procedures.
• Maintain complete and accurate contract documentation, including modifications, correspondence, deliverables, and reporting requirements.
• Lead and execute contract closeout activities, ensuring timely and accurate completion of all requirements.

This position is a hybrid role which may be based out of the firm's Corporate Headquarters located in Stoneham, MA or its Mid-Atlantic Regional Office in Alexandria, VA.

Requirements

• Bachelor's degree in business administration, legal studies-law, contract management, or a related field.
• 5-8 years of contract administration experience supporting federal, state, and/or local government clients; experience as a prime contractor for professional services preferred.
• Experience with GSA Multiple Award Schedules; DoD, Defense Logistics Agency and other federal agency contracting programs, including a history of relevant relationships with government and industry contracting personnel.
• Strong understanding of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and familiarity with common contract types, including Time-and-Materials (T&M) and Firm-Fixed-Price (FFP).
• Demonstrated experience in contract negotiation, risk assessment, administration/management, and applying procurement policies, procedures, and industry best practices while ensuring compliance in a small-business setting.
• Proficiency in Microsoft Excel, Word, and Adobe applications; familiarity with Deltek VantagePoint is a plus.
• Strong written and verbal communication, organization, attention to detail, and effective collaboration with teams, subcontractors, and clients are essential skills for this role.

Equal Opportunity Employer, including disability/protected veterans