Contracts & Proposals Administrator

PTS Advance; Anaheim (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Bonus structure

Benefits package

Exposure to executive leadership

Job summary

A well-established environmental and construction services firm is seeking a Senior Contracts & Proposals Administrator in Anaheim, California. This role is crucial for managing daily proposal submissions and contract administration for projects valued between $500K and $30M+. Candidates should have 7–12+ years of relevant experience, a strong background in construction or environmental services, and proficiency in contract management tools. This opportunity offers exposure to executive leadership and a stable company culture.

Qualifications

• 7–12+ years of experience in contracts administration and proposal development.
• Strong background in construction, environmental, or engineering services.
• Proven ability to manage multiple proposals under tight deadlines.

Responsibilities

• Lead and manage daily RFP/RFQ proposal submissions.
• Oversee the full contract lifecycle management.
• Prepare and administer subcontracts and consulting agreements.

Skills

Contracts administration

Proposal development

Attention to detail

Writing and editing

Microsoft Office proficiency

CRM systems knowledge

Tools

Microsoft Dynamics

ContractSafe

Job description

Job Title: Senior Contracts & Proposals Administrator

Schedule: Monday-Friday

Pay: $100,000 - $120,000 (Plus bonus and benefits)

Duration: Direct Hire

We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator.

This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+.

Responsibilities

Proposal Management

• Lead and manage daily RFP/RFQ proposal submissions across public and private sectors
• Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance
• Coordinate inputs across estimating, project management, safety, finance, and leadership
• Manage proposal schedules, compliance matrices, and submission deadlines
• Maintain proposal templates, resumes, and qualification packages

Contract Administration

• Oversee the full contract lifecycle (execution, tracking, and modifications)
• Manage deliverables, milestones, and compliance requirements
• Coordinate insurance certificates, bid bonds, and performance/payment bonds
• Support both public works and private client contracts

Subcontract & Business Development Support

• Prepare and administer subcontracts, purchase orders, and consulting agreements
• Ensure compliance with flow-down clauses, safety, and insurance requirements
• Support CRM tracking and opportunity management
• Assist with teaming agreements, NDAs, and proposal strategy
• Maintain databases for past performance, resumes, and project experience

Qualifications

• 7–12+ years of experience in contracts administration and proposal development
• Background in construction, environmental, or engineering services
• Strong knowledge of:
• Government and public works contracting
• Proposal compliance and submission processes
• Construction and/or environmental contract structures
• Proven ability to manage multiple proposals under tight deadlines (high volume)
• Exceptional attention to detail and strong writing/editing skills
• Proficiency with Microsoft Office, CRM systems, and contract management tools

Nice to Have Qualifications

• Experience with Microsoft Dynamics, ContractSafe, or similar systems
• Notary Public certification (or willingness to obtain)
• Experience in high-volume public bid environments
• Familiarity with proposal graphics, charts, and formatting

Why this Opportunity Stands Out

• Key hire tied to long-term team growth and succession planning
• High exposure to executive leadership and decision-makers
• Work on revenue-driving proposals and contracts daily
• Blend of public sector and private client work
• Stable, established company with strong industry presence