Contract Administrator

Wiregrass Construction Company, Inc.; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation

Holidays

Employee stock purchase plan

Employee assistance program

Wellness programs

Job summary

Wiregrass Construction Company, Inc. is seeking a Contract Administrator to manage contract lifecycle from initiation to closeout, ensuring compliance with laws and policies.

The role supports estimating and operations, with an emphasis on subcontractor management and invoicing. Ideal candidates have proven contract administration experience, especially with government contracting, strong organizational and negotiation skills, and proficiency in contract management software and Microsoft Office.

Qualifications

• Proven experience in contract administration, particularly in government contracting.
• Strong understanding of contract law, regulations, and compliance requirements.
• Excellent organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in contract management software and Microsoft Office Suite (esp. Microsoft Excel)
• Ability to correctly and responsibly handle, organize, and secure confidential information
• Frequent standing/walking and filing in an office environment.
• Able to lift up to 25 lbs unaided.

Responsibilities

• Contract Analysis and Compliance: Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with applicable laws, regulations, corporate policies, and business unit procedures.
• Maintain a strong understanding of contract policies and practices in day-to-day operations.
• Contract Review and Execution: Ensure timely review, approval, and execution of contracts from the estimating department in alignment with corporate and business unit guidelines.
• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
• Contract Administration: Perform contract setup, administration, and closeout activities, including data entry and paperwork management.
• Assist in the contract change control process, coordinating with Accounting, Operations, Legal, and other departments as needed.
• Administer and manage subcontract awards, vendor/supplier agreements, and modifications.
• Research and Documentation: Conduct research to support contract audits and contracting trends.
• Government Contracting: Pre- and post-award administration, including correspondence, documentation, evaluation, and reporting.
• Subcontractor Management: Coordinate with the Project Manager to administer, invoice, close out contracts, process invoices, accruals.
• Invoicing and Reporting: Prepare and submit invoices, process invoices via Tungsten, manage contract-related financials, track rental equipment usage.

Skills

Contract administration

Contract management software

Microsoft Excel

Microsoft Office

Negotiation

Communication

Confidential information handling

Tools

Tungsten

Job description

We are seeking a motivated and dedicated Contract Administrator to join our team. Wiregrass Construction is committed to taking care of our employees and offers excellent compensation and low-cost benefits. If you’re interested in joining an established and growing company with opportunities for career advancement, we encourage you to apply and grow with us!

The Contract Administrator is responsible for the effective management and administration of contracts, ensuring compliance with relevant laws, regulations, corporate policies, and business unit procedures. This role involves analyzing contract requirements, preparing documentation, managing subcontractor relationships, and supporting the overall contracting process from initiation to closeout.

Note: This is an Estimating support/Operations support role. Not an HR role.

Key Responsibilities

• Contract Analysis and Compliance:
• Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with applicable laws, regulations, corporate policies, and business unit procedures.
• Maintain a strong understanding of contract policies and practices in day-to-day operations.
• Contract Review and Execution:
• Ensure timely review, approval, and execution of contracts from the estimating department in alignment with corporate and business unit guidelines.
• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
• Contract Administration:
• Perform contract setup, administration, and closeout activities, including data entry and paperwork management.
• Assist in the contract change control process, coordinating with Accounting, Operations, Legal, and other departments as needed.
• Administer and manage subcontract awards, vendor/supplier agreements, and modifications.
• Research and Documentation:
• Conduct research to support contract audits and facilitate business unit contracting trends.
• Develop a basic understanding of relevant laws, regulations, and contract concepts, applying this knowledge to contract administration and management tasks.
• Government Contracting:
• Perform all duties related to pre- and post-award contract administration, including correspondence, documentation, evaluation, and compliance reporting for government contracts.
• Subcontractor Management:
• Coordinate with the Project Manager to administer, invoice, and close out contracts effectively.
• Oversee and process subcontractor invoices, ensuring accuracy and compliance with contractual requirements.
• Prepare, manage, and report monthly subcontractor accruals.
• Coordinate and complete subcontractor closeout packages according to regulations and contractual requirements.
• Invoicing and Reporting:
• Prepare and submit invoices, ensuring accuracy and timeliness.
• Process invoices related to projects via Tungsten
• Manage and report on contract-related financial activities, providing insights and updates as needed.
• Track and report rental equipment usage from multiple crews/locations

Qualifications

• Proven experience in contract administration, particularly in government contracting.
• Strong understanding of contract law, regulations, and compliance requirements.
• Excellent organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in contract management software and Microsoft Office Suite (esp. Microsoft Excel)
• Ability to correctly and responsibly handle, organize, and secure confidential information
• Frequent standing/walking and filing in an office environment.
• Able to lift up to 25 lbs unaided.

Work Environment

• This position may require regular travel (day trips) and flexibility in working hours to meet project deadlines.
• Hours are not to exceed 43 hours per week.
• Must possess a valid driver's license, current insurance, and a reliable vehicle.
• Able to handle additional duties as assigned within the scope of responsibility.

Why You Should Work For Wiregrass Construction

At Wiregrass Construction, we know our employees are our success, and we provide opportunities that allow them to grow and build meaningful careers. We build an environment where every voice is heard and work as one to build strong relationships that go beyond roads.

In addition, we offer a wide variety of benefits to support our employees’ well-being, including:

• Medical, Dental, and Vision coverage
• 401(k) Retirement Plan with employer match
• Paid vacation and holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Wellness programs

EEO: Wiregrass Construction is an Equal Opportunity Employer. We will not discriminate based on creed/national origin/religion/color/sex/age/wage and status as individual with a disability or protected veteran.

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Equal Opportunity Employer, including disabled and veterans.