Contract Administrator

George J. Igel & Co., Inc.; Columbus (OH); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Profit Sharing and Match

Performance Bonus Program

Paid Holidays

Job summary

George J. Igel & Co., Inc. is seeking a Contract Administrator in Columbus, OH, to support daily administrative duties for project teams. The role focuses on contracts, documentation, invoicing, and configuration of project records.

The successful candidate will manage plans in PlanGrid, process contracts and subcontracts, and maintain organized files while collaborating with customers, vendors, and field staff. Hybrid work options are available with in-person expectations.

Qualifications

• Associate degree or higher in a relevant field, or 2+ years in admin support.
• 2+ years in contract administration, project administration, or similar.
• Construction industry or project-based admin experience preferred.
• Must pass background checks and pre-employment drug screening.
• Must maintain an MVR when driving is required for the position.

Responsibilities

• Upload and maintain plans in PlanGrid and ensure documents are available to teams.
• Update and maintain project information and records.
• Process customer contracts, route for review and signature, and track status.
• Process subcontracts, routing, filing, and communications with teams and subs.
• Maintain organized contract, subcontract, and project documentation in systems.
• Update labor and equipment rates and track changes.
• Coordinate with project and field staff to ensure processes are followed.
• Provide project admin coverage, including RFIs, submittals, and invoicing.

Skills

Communication skills

Organizational skills

Document management

Grammar and writing

Multitasking

Public speaking

Education

Associate degree or higher in a relevant field

Tools

PlanGrid

Microsoft Office

Document control systems

Job description

George J. Igel & Co., Inc.

Contract Administrator

Reports to:

Senior Project Manager

FLSA Status:

Exempt

Hours:

7:00 a.m. to 4:00 p.m. (One (1) Hour Lunch)

Job Location:

3500 Alum Creek Drive, Columbus, OH 43207- This position is primarily in person, with hybrid work capabilities.

General Overview:

Under direct supervision, the Contract Administrator will assist the project team with daily administrative duties. They provide contract, project-documentation, and administrative support to assigned areas. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Uploads and maintains plans in PlanGrid and ensures current project documents are available to the appropriate teams
• Updates and maintains project information
• Processes customer contracts, including routing for review and signature, tracking status, maintaining records, and distributing executed documents
• Processes subcontracts and related documentation, including routing, tracking, filing, and communicating with internal teams and subcontractors as needed
• Maintains organized and accurate contract, subcontract, and project documentation in appropriate systems and files
• Updates and maintains labor and equipment rates
• Collects, organizes, and maintains project documents related to plan changes and communicates updates to appropriate project team members
• Provides Project Administrator coverage and support as needed, including change management, time and material invoicing, allowance tracking, Requests for Information (RFIs), submittals, purchase orders, pricing changes, and other project documentation
• Assists with collecting and routing material certifications, bills of lading, jobsite tickets, vendor and subcontractor documentation, and other project records as needed
• Assists with vendor and subcontractor invoice documentation, customer billing support, reports, and other project administration functions as assigned
• Performs general office and administrative duties, including managing correspondence, maintaining files and records, data entry, report preparation, meeting coordination, and departmental project support as needed
• Interacts professionally with customers, subcontractors, vendors, visitors, field staff, and internal customers
• Coordinates with project and field staff to ensure documentation follows established Company processes
• Knows and adheres to all Company policies and procedures
• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications:

• Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
• At least two (2) years of experience in contract administration, project administration, administrative support, or a similar office support role preferred
• Construction industry or project-based administrative experience preferred
• Must be able to successfully complete necessary background checks
• Must successfully pass a pre-employment drug screening (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)
• Must maintain an MVR (Motor Vehicle Record) that meets Company eligibility requirements when driving is required for the position

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office Suite and general office equipment
• Ability to learn and effectively use Company project management and document control systems, including PlanGrid
• Strong knowledge of grammar, spelling, and punctuation
• Skilled in handling and organizing multiple documents and files accurately
• Excellent oral and written communication skills, including public speaking
• Highly organized, detail-oriented, and able to work independently or in a team environment
• Strong ability to read, comprehend, and interpret written materials
• Able to stand and walk for extended periods of time
• Reliable transportation with the ability to travel daily to the primary workplace and occasionally to off-site locations, including job sites

Comprehensive Employee Benefit Program:

• Medical, Dental, Vision Insurance
• Short and Long Term Disability Policies
• Generous Vacation and Sick Leave Policies
• Paid Holidays
• Birth Recovery and Parental Leave
• Professional Development
• Student Loan Repayment
• 401 (k) Profit Sharing and Match
• Performance Bonus Program
• Wellness ReimbursementEmployee Assistance Program (EAP) through Health Advocate
• Wellness Program
  

Equal Opportunity Employer