Government Contract Administrator - Estimating Support

Wiregrass Construction Company, Inc.; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation

Holidays

Employee stock purchase plan

Employee assistance program

Wellness programs

Job summary

Wiregrass Construction Company, Inc. is seeking a Contract Administrator to manage contract lifecycle from initiation to closeout, ensuring compliance with laws and policies.

The role supports estimating and operations, with an emphasis on subcontractor management and invoicing. Ideal candidates have proven contract administration experience, especially with government contracting, strong organizational and negotiation skills, and proficiency in contract management software and Microsoft Office.

Qualifications

• Proven experience in contract administration, particularly in government contracting.
• Strong understanding of contract law, regulations, and compliance requirements.
• Excellent organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in contract management software and Microsoft Office Suite (esp. Microsoft Excel)
• Ability to correctly and responsibly handle, organize, and secure confidential information
• Frequent standing/walking and filing in an office environment.
• Able to lift up to 25 lbs unaided.

Responsibilities

• Contract Analysis and Compliance: Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with applicable laws, regulations, corporate policies, and business unit procedures.
• Maintain a strong understanding of contract policies and practices in day-to-day operations.
• Contract Review and Execution: Ensure timely review, approval, and execution of contracts from the estimating department in alignment with corporate and business unit guidelines.
• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
• Contract Administration: Perform contract setup, administration, and closeout activities, including data entry and paperwork management.
• Assist in the contract change control process, coordinating with Accounting, Operations, Legal, and other departments as needed.
• Administer and manage subcontract awards, vendor/supplier agreements, and modifications.
• Research and Documentation: Conduct research to support contract audits and contracting trends.
• Government Contracting: Pre- and post-award administration, including correspondence, documentation, evaluation, and reporting.
• Subcontractor Management: Coordinate with the Project Manager to administer, invoice, close out contracts, process invoices, accruals.
• Invoicing and Reporting: Prepare and submit invoices, process invoices via Tungsten, manage contract-related financials, track rental equipment usage.

Skills

Contract administration

Contract management software

Microsoft Excel

Microsoft Office

Negotiation

Communication

Confidential information handling

Tools

Tungsten

Job description

Wiregrass Construction Company, Inc. is seeking a Contract Administrator to manage contract lifecycle from initiation to closeout, ensuring compliance with laws and policies.

The role supports estimating and operations, with an emphasis on subcontractor management and invoicing. Ideal candidates have proven contract administration experience, especially with government contracting, strong organizational and negotiation skills, and proficiency in contract management software and Microsoft Office.