Receptionist/Administrative Assistant (NS)

Wiregrass Construction Company, Inc.; Dothan (AL); On-site; USD 28,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid vacation

Holidays

Employee stock purchase plan

Employee assistance program

Wellness program

Job summary

Wiregrass Construction Company, Inc. is seeking a friendly and organized Receptionist/Administrative Assistant to be the first point of contact for the office.

You will manage front desk duties, handle calls, emails, mail, and assist with miscellaneous tasks to keep the office running smoothly. The role requires excellent communication, professional appearance, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Strong interpersonal and communication skills.
• Professional demeanor and appearance.
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office and Excel.
• Ability to multitask and work efficiently.
• Previous Receptionist, Administrative Assistant, or Customer Service preferred

Responsibilities

• Phone Etiquette: Answer incoming calls with professionalism and courtesy, directing calls to the appropriate departments or individuals.
• Answer and Route Emails accordingly.
• Daily/Weekly Mail Pickup from Post Office (Mileage Reimbursement).
• Receive, Sort, and Distribute Mail, Packages, and Deliveries.
• Maintain Electronic and Paper Filing Systems.
• Front Desk Management: Maintain the front desk area in an orderly and organized fashion to create a welcoming and efficient environment.
• Visitor Hospitality: Warmly greet all visitors and guests, ascertain their needs, and escort them to their intended destinations within the facility.
• Meeting Support: Assist in the preparation of corporate meetings, including room setup, coordination of catering and food orders, and ensure all necessary materials are available.
• Data Entry: Perform daily input of material inventory tickets.
• Assist Accounts Payable with Vendor payments.
• Assist Accounts Receivable with Customer accounts.
• Support HR-related administrative tasks.
• Protect confidential information and follow company policies.
• Inventory Ordering and Restocking.
• Provide administrative support to managers and teams as needed.
• Adaptability: Be willing to take on additional tasks and responsibilities as requested by management, demonstrating flexibility and a proactive attitude.

Skills

Interpersonal skills

Communication skills

Professional demeanor

Organizational skills

Time management

Multitasking

Tools

Microsoft Office

Excel

Job description

Receptionist/Administrative Assistant

We are seeking a welcoming and organized individual to join our team as an Administrative Assistant. If you’re interested in joining an established and growing company with opportunities for career advancement, we encourage you to apply and grow with us!

In this role, you will be the primary point of contact for our office guests and a facilitator for getting people help with routine and special tasks that allow our office to function efficiently and effectively.

Key Responsibilities

• Phone Etiquette: Answer incoming phone calls with professionalism and courtesy, directing calls to the appropriate departments or individuals
• Answer and Route Emails accordingly
• Daily/Weekly Mail Pickup from Post Office (Mileage Reimbursement)
• Receive, Sort, and Distribute Mail, Packages, and Deliveries
• Maintain Electronic and Paper Filing Systems
• Front Desk Management: Maintain the front desk area in an orderly and organized fashion to create a welcoming and efficient environment.
• Visitor Hospitality: Warmly greet all visitors and guests, ascertain their needs, and escort them to their intended destinations within the facility
• Meeting Support: Assist in the preparation of corporate meetings, including room setup, coordination of catering and food orders, and ensure all necessary materials are available
• Data Entry: Perform daily input of material inventory tickets.
• Assist Accounts Payable with Vendor payments
• Assist Accounts Receivable with Customer accounts
• Support HR-related administrative tasks
• Protect confidential information and follow company policies
• Inventory Ordering and Restocking
• Provide administrative support to managers and teams as needed
• Adaptability: Be willing to take on additional tasks and responsibilities as requested by management, demonstrating flexibility and a proactive attitude

Minimum Qualifications

• Strong interpersonal and communication skills.
• Professional demeanor and appearance.
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office and Excel.
• Ability to multitask and work efficiently.
• Previous Receptionist, Administrative Assistant, or Customer Service preferred

Why You Should Work For Wiregrass Construction

At Wiregrass Construction, we know our employees are our success, and we provide opportunities that allow them to grow and build meaningful careers. We build an environment where every voice is heard and work as one to build strong relationships that go beyond roads.

In addition, we offer a wide variety of benefits to support our employees’ well‑being, including:

• Medical, Dental, and Vision coverage
• 401(k) Retirement Plan with employer match
• Paid vacation and holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Wellness programs

EEO: Wiregrass Construction is an Equal Opportunity Employer. We will not discriminate based on creed/national origin/religion/color/sex/age/wage and status as individual with a disability or protected veteran. Equal Opportunity Employer, including disabled and veterans.