Contract Administrator

Modcorr; Galveston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Disability & life insurance

Paid time off

Fitness reimbursement

Employee Assistance Program

Safe Harbor 401(k) Plan

Job summary

ModCorr is seeking a Contract Administrator in Galveston, TX to manage contracts from award to closeout and coordinate across Operations, PM, Estimating, Accounting, and Procurement. You will overseeLogs, documentation, and compliance while reducing risk on complex detention equipment and modular construction projects.

The role emphasizes contract administration, change orders, project coordination, and ensuring timely deliverables, with opportunities to contribute to process improvements and

Qualifications

• 3–7 years of experience in contract administration and project coordination.
• Experience in commercial construction or manufacturing project administration.
• Understanding of construction contracts, change orders, and contract compliance.
• Proficient in Microsoft Office; CMiC or ERP and document management systems.

Responsibilities

• Manage the full lifecycle of prime contracts, subcontracts, and service contracts.
• Coordinate project startup, kickoff, and turnover; ensure key contractual requirements are understood.
• Monitor and manage compliance with insurance, bonding, licensing, safety, quality, and customer obligations.
• Serve as the primary administrative liaison across Operations, PM, Estimating, Accounting, Procurement, Engineering, and Safety.

Skills

Contract administration

Change order administration

Project coordination

Document control

Compliance management

Attention to detail

Written and verbal communication

Problem solving

Multi-project management

Education

Relevant degree (Assoc or Bach)

Tools

CMiC

ERP systems

Document management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contract Administrator

Full Time Business Support Galveston, TX, US

30+ days ago Requisition ID: 2426

ModCorr offers rapid, efficient delivery and setup of minimum to maximum security correctional facilities and specialty units. All products are constructed offsite in a controlled environment and conform to the same building codes as traditional construction. ModCorr’s safe, secure and high-quality units comply with all American Correctional Association (ACA) and American with Disabilities Act (ADA) standards.

Position Summary

The Contract Administrator is responsible for managing the administrative, contractual, and compliance aspects of construction and manufacturing projects from project award through closeout. This position serves as the central point of coordination between Operations, Project Management, Estimating, Accounting, Procurement, Engineering, Legal, and Executive Leadership to ensure contracts are properly executed, documented, tracked, and administered.

The Contract Administrator plays a critical role in reducing contractual risk, improving project controls, maintaining compliance, and ensuring project teams have the information needed to successfully execute projects. This role is particularly valuable in complex project environments involving detention equipment, security electronics, modular construction, precast manufacturing, and multi-trade construction operations.

Key Responsibilities

Contract Administration

• Manage the full lifecycle of prime contracts, subcontracts, and service contracts.
• Review contracts for completeness and ensure all required documentation is received prior to project execution.
• Coordinate contract execution and maintain executed contract files.
• Develop and maintain contract logs, subcontract logs, and agreement tracking systems.
• Ensure all contractual documents are properly organized and accessible.

Project Startup & Contract Turnover

• Participate in project kickoff meetings and contract handoff meetings.
• Ensure Project Managers, Operations, Accounting, and HR understand key contractual requirements and obligations.
• Coordinate project setup requirements including:
  • Billing requirements
  • Insurance requirements
  • Bonding requirements
  • Compliance documentation
• Assist in establishing project controls and documentation requirements prior to field mobilization.

Compliance & Risk Management

• Review contract terms and identify potential commercial, financial, schedule, and operational risks.
• Coordinate with leadership and legal counsel regarding contractual concerns.
• Monitor compliance with:
  • Insurance requirements
  • Bonding requirements
  • Licensing requirements
  • Safety requirements
  • Quality requirements
  • Customer contractual obligations
• Ensure all required notices and contract deliverables are submitted within required deadlines.

Cross-Functional Coordination

• Serve as the primary administrative liaison between:
  • Operations
  • Project Management
  • Estimating
  • Accounting
  • Procurement
  • Engineering
  • Safety & Quality
  • Executive Leadership
• Assist with improving communication and accountability regarding contractual obligations and project requirements.
• Support implementation of contract administration best practices and process improvements.

Qualifications

Education

• Associate's or Bachelor's Degree in Construction Management, Business Administration, Legal Studies, Project Management, or related field preferred.

Experience

• 3–7 years of experience in:
  • Contract administration
  • Construction administration
  • Project coordination
  • Procurement administration
  • Commercial construction
  • Manufacturing project administration

Knowledge

• Understanding of:
  • Construction contracts
  • Subcontract agreements
  • Change order processes
  • Contract compliance
  • Project documentation
  • Commercial construction practices

Technical Skills

• Microsoft Office Suite (Excel, Word, Outlook)
• CMiC preferred
• ERP and document management systems

Key Skills

• Contract administration
• Change order administration
• Project coordination
• Document control
• Compliance management
• Organization and attention to detail
• Written and verbal communication
• Problem solving
• Multi-project management

Physical Demands:

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 15 pounds), bending, pulling, and carrying.

**Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

What We Offer:

• Competitive salary and benefits package:
• Safe Harbor 401(k) Plan
• Health insurance
• Vision insurance
• Company-paid disability and life insurance
• Voluntary life insurance
• Paid time off
• Fitness Reimbursement
• Employee Assistance Program

Affirmative Action/EEO Statement

ModCorr LLC is an Equal Opportunity / Aff…