Contract Administrator

KPS Global LLC; Fort Worth (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

KPS Global LLC, headquartered in Fort Worth, Texas, is a leading provider of insulated panel systems for walk-ins and enclosures for controlled environments. The Contract Administrator will partner with Finance, Sales, Operations, Procurement, Project Management, and Legal to manage contracts and related documents across the lifecycle.

The role emphasizes risk assessment, redlining, and coordinating with external counsel as needed.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 3–5 years in contract administration, commercial contracting, procurement, legal support, or paralegal work.
• Experience reviewing and negotiating customer contracts, vendor agreements, and NDAs.

Responsibilities

• Contract review and negotiation of customer and vendor agreements, MSAs, POs, terms, NDAs, and related documents.
• Contract administration from receipt through execution, renewal, and expiration with organized files and logs.
• Coordinate commercial qualification packages and onboarding requests with internal teams.
• Manage licensing, registrations, permits, insurance certificates, and compliance documentation.
• Support process improvements, templates, and guidance for contract risk and workflows.

Skills

Contract negotiation

Risk assessment

Stakeholder communication

Organizational skills

Prioritization

Education

Bachelor's degree in Business Administration, Finance, Legal Studies, Paralegal Studies, or related field

CPCM or CFCM certification

Tools

Microsoft Word

Excel

Outlook

Document comparison tools

Electronic contract repositories

Job description

KPS Global® is the largest provider of insulated panel systems for custom walk-ins to the convenience store, supermarket and warehouse club markets. We also manufacture custom enclosures for controlled environments for the scientific and industrial markets.

Setting the industry standard for more than 75 years, with experts who work with customers to develop custom cold storage solutions for a wide range of industries including food retail, industrial and scientific markets.

KPSG is headquartered in Fort Worth, Texas, with five manufacturing locations in Fort Worth, TX; Piney Flats, TN; Conyers, GA, San Dimas, CA and Goodyear, AZ.

KPS Global believes in people who drive positive change. We value outstanding people who are deeply committed to providing innovative, high-quality service to customers from coast to coast. As a member of the KPSG team, you will be part of an exciting and modern company culture where you will enjoy professional growth and benefit from an environment that rewards creativity, innovation, and hard work.

KPS Global is a privately held company owned by the Viessmann Generations Group, with over 850 employees.

Contract Administrator serves as the primary internal resource for first-level review and administration of customer contracts, vendor agreements, NDAs, and commercial qualification packages. The role identifies business, financial, operational, and legal risk; prepares and negotiates revisions using approved company positions; and escalates significant or non-standard matters to management or outside counsel. This position partners with Finance, Sales, Operations, Procurement, Project Management, and Legal to improve turnaround time, maintain consistent contracting practices, and support agreements throughout their lifecycle.

Required Skills

Key Responsibilities

Contract review and negotiation: Review customer and vendor agreements, MSAs, purchase orders, terms and conditions, NDAs, and related commercial documents. Identify key risks, prepare redlines using approved templates and fallback language, negotiate routine terms, and coordinate legal review when needed.

Contract administration: Track agreements from receipt through execution, renewal, and expiration. Maintain organized contract files, review logs, reporting metrics, notice dates, and key obligations, and support contract-related audit requests.

Customer prequalification: Coordinate commercial qualification packages and onboarding requests; maintain standard corporate information and commonly requested documentation; identify unusual requirements; and partner with technical or operational teams when specialized information is required.

Licensing, registrations, and compliance: Manage contractor licenses, state and local registrations, permits, insurance certificates, compliance documentation, and renewal calendars. Coordinate timely filings with internal teams and external agencies.

Process improvement and training: Maintain procedures, templates, negotiation guidance, and standard language; identify opportunities to streamline review and approval workflows; support contract management systems; and provide practical guidance to internal stakeholders on contract risk and process requirements.

Required Skills

• Strong understanding of commercial contract terms, risk concepts, drafting, redlining, and negotiation
• Ability to recognize contractual, financial, operational, and legal risk and exercise sound judgment regarding escalation
• Clear written and verbal communication, strong relationship management, and a service-oriented approach to internal stakeholders
• Excellent organization, attention to detail, and ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Word, Excel, Outlook, document comparison tools, and electronic contract repositories

Required Experience

• Bachelor's degree in Business Administration, Finance, Legal Studies, Paralegal Studies, or a related field
• 3 to 5 years of relevant experience in contract administration, commercial contracting, procurement, legal support, or paralegal functions
• Experience reviewing and negotiating customer contracts, vendor agreements, and NDAs, preferably in manufacturing, construction, engineering, industrial services, or another project-based business
• Experience working with outside legal counsel and managing contract or document management systems
• Experience supporting licensing, registrations, customer qualification packages, or compliance documentation
• CPCM, CFCM, or a similar contract management certification