Contracts Administrator

Ultimate Staffing Services; Jurupa Valley (CA); On-site; USD 80,000 - 108,000; Full time

Job summary

Ultimate Staffing Services is seeking a Contracts Administrator to join a sustainability-driven infrastructure company in California. You will review, negotiate, and administer contractual documents to support risk mitigation across public and private works.

Responsibilities include negotiating terms, identifying discrepancies, coordinating with estimators and project managers, and ensuring compliance with laws and company policies. Strong attention to detail and communication are essential.

Qualifications

• Extensive knowledge of construction contracts and compliance requirements.
• Strong analytical abilities and attention to detail.
• Excellent written and verbal communication with internal/external stakeholders.
• Ability to adapt to changing priorities and deadlines.
• Experience with contract risk assessment and administration.

Responsibilities

• Administer public works and private contracts and subcontracts.
• Negotiate contract terms within guidelines and escalate high-risk terms.
• Identify errors or discrepancies in contractual documents.
• Review prime contracts, specifications, and related documents.
• Serve as a point of contact for contract issues and disputes.
• Collaborate with estimators, project managers, and management.
• Stay current with laws, regulations, and contract trends.
• Log and track contracts and related documentation.
• Produce certificates of insurance for projects.
• Complete OCIP/CCIP/UCIP enrollment forms.
• Order and track surety bonds.
• Track deadlines, amendments, and renewals.
• Ensure compliance with company policies and industry regulations.
• Maintain organized electronic files.
• Prepare communications and reports.
• Perform miscellaneous clerical duties.
• Other duties as assigned.

Skills

Contract management

Documentation control

Analytical skills

Attention to detail

Written and verbal communication

Multitasking

Independent work

Microsoft Office

Education

Bachelor's degree in business management or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Salary: USD93600 - USD93600 per year

Position Overview

Ultimate Staffing is actively seeking a Contracts Administrator to join a leading sustainability-driven infrastructure company in California. This role is crucial in supporting risk mitigation through the review, negotiation, and administration of contractual documentation for the company, known for its innovative pavement solutions across the Western U.S.

Responsibilities

• Administer public works and private contracts/subcontracts, including moderately complex agreements.
• Negotiate contract terms within established guidelines, escalating non-standard terms, high-risk provisions, or deviations from company standards to management as needed.
• Identify and rectify potential mistakes or discrepancies in contractual documents.
• Review project-related documents, including prime contract, specifications, and other documentation, as applicable.
• Serve as a point of contact for communication and resolution of contract issues and disputes.
• Work closely with Estimators, Project Managers, and Management to complete contractual documents.
• Stay up to date with applicable laws, regulations, and contract trends impacting the company.
• Log and track contracts and related documentation.
• Produce certificates of insurance required for projects.
• Complete all OCIP/CCIP/UCIP enrollment forms.
• Order and track surety bonds.
• Track contract deadlines, compliance requirements, amendments, and renewals.
• Ensure compliance with company policies and applicable construction industry regulations.
• Maintain organized electronic files.
• Prepare communications, such as memos, emails, reports, and other correspondence.
• Perform miscellaneous clerical functions as required.
• Other duties as assigned.

Qualifications

• Working knowledge of construction contracts, compliance requirements, and document control.
• Strong analytical skills.
• Keen attention to detail.
• Strong written and verbal communication skills.Interacts effectively with all levels of internal and external customers.
• Adapts to changing priorities and deadlines with ease.
• Excellent organizational, time management, and problem-solving skills.
• Ability to multitask and work independently in a fast-paced environment.

Education and Experience

• Minimum 5-7 years of contracts experience in the construction industry.
• Bachelor’s degree in business management or equivalent work experience.
• Understanding of Labor Unions and Labor Agreements is a plus.
• Proficient in Microsoft software such as Word, Excel, Outlook, and PowerPoint.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The employee frequently is required to stand, walk, talk, or hear.
• The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Salary Range: $35.00 - $45.00 per hour

Work Hours: Monday - Friday, 8:00 AM - 5:00 PM