Contracts Administrator

summithr; Seattle (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

SummitHR in Seattle seeks a Contract Administrator with proven experience in managing complex, multi-phase construction contracts. You will handle procurements, billings, insurance, badging, and compliance, supporting a project controls mindset.

Ideal candidates bring 5+ years in contract administration for commercial or government projects, strong communication, and meticulous attention to detail. This role emphasizes collaboration with stakeholders and rigorous documentation processes.

Qualifications

• Minimum of 5 years of relevant experience in administration of commercial/government contracts.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds

Responsibilities

• Assist with planning of procurements and setting pre-award schedules for contracts including Board actions
• Assist in coordination of Pre-Bid/Proposal Meetings to present the Project to potential bidder/proposers
• Prepare drafts to review, finalize, and distribute to Plan holders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc.
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Prepare Change Documents, Task Orders and Change Orders
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budgetCoordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

Skills

Communication

Detail-oriented

Organizational skills

Self-starter

Education

Bachelor's degree in engineering or business related field

Tools

PM Web

Primavera

Microsoft Office

Adobe Acrobat

Job description

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Essential Job Duties

• Assist with planning of procurements and setting pre-award schedules for contracts including Board actions
• Assist in coordination of Pre-Bid/Proposal Meetings to present the Project to potential bidder/proposers.
• Prepare drafts to review, finalize, and distribute to Plan holders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc.
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Prepare Change Documents, Task Orders and Change Orders
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budgetCoordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

• Microsoft Office Suite
• Adobe Acrobat
• Large-scale construction management type software such as PM Web, Primavera etc.

Professional Experience Level/Other Qualifications

• Minimum of 5 years of relevant experience in administration of commercial/government contracts.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
• Must be able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
• Experience supporting Multiple Award Task Order Contracts.

Education/Training

• A Bachelor's degree in engineering or business related field, as well as training in procurement,contract, construction and commercial law.
• Experience with project management software preferred