Contract Administrator

ORTEC; Atlanta (GA); On-site; USD 65,000 - 70,000; Full time

Job summary

An established industry player is seeking a Contract Administrator to support operations in Atlanta. This role involves liaising with project managers, managing contracts, and ensuring compliance with policies and regulations. The company offers a dynamic work environment with a focus on employee growth and satisfaction. You will play a crucial role in optimizing processes and supporting the CEO, making this an exciting opportunity for those looking to make an impact in a collaborative setting. If you're ready to take ownership of your career in a supportive culture, this position is for you.

Benefits

Medical, dental and vision coverage

401(k) match

17 days Paid Time Off

Free onsite fitness center

Free fruits, snacks and beverages

Qualifications

• 4+ years of relevant work experience required.
• Proficient in Microsoft Office applications.

Responsibilities

• Support negotiations of claims and manage contractual changes.
• Ensure effective contract management processes are in place.
• Assist CEO with administrative tasks and compliance.

Skills

Microsoft Office

Analytical Thinking

Interpersonal Skills

Communication Skills

Organizational Skills

Education

Bachelor's Degree in Related Field

Job description

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ORTEC is the world’s largest supplier of optimization software, advanced analytics and consulting services. For nearly 40 years, we have helped more than 1,200 leading companies optimize supply chains through fleet routing and dispatch, vehicle and pallet loading, workforce scheduling, delivery forecasting and network planning. We make our customer’s business more efficient, more predictable, and more effective by turning complex challenges into easy-to-use solutions.

ORTEC has been named a Top Workplace since 2020 by The Atlanta Journal-Constitution. This honor was achieved because we support our employees in finding their strengths and ultimately, we believe that our success is driven by you.

Our Team & Culture

ORTEC has approximately 1,000 employees worldwide and offices in 13 countries around the globe. Our main office in North America is headquartered in Atlanta, GA, with a second office in Houston, TX with potentially other locations expected to open in the near future. From our US offices we support companies of all sizes (from Fortune 500 to smaller regional businesses) in various industries throughout the United States, Canada and Mexico. We also work with our international customers by regularly supporting our European offices.

Our employees are recognized as the driving force behind our success. They usually have a master’s or bachelor’s degree, a strongly developed talent for analytical thinking and a drive to identify and solve complex problems. ORTEC’s culture is open and informal, driven to promote collaboration and provide significant ownership and responsibility throughout your career.

We offer a pleasant and challenging work environment where employees are encouraged to take ownership of their personal development. We believe it is important our employees get the opportunity to bring out the best in themselves while maintaining a good work-life balance. Our growth and success can only be achieved through happy employees.

POSITION SUMMARY

The Contract Administrator will support and assist the CEO of Americas region to ensure effective and efficient operations of daily functions.

Tasks/Responsibilities

• Liaise with and support the Project Managers to ensure the project is executed safely and properly.
• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution.
• Ensure that an effective contract management process is in place and maintain and further develop methodology to document and track existing contracts.
• Develop, prepare, and administer contracts, bids, and proposals that meet specifications and comply with all policies and regulations.
• Supports or participates in contract negotiations with suppliers, partners, or customers.
• Reviews contract terms to identify any potential risk or compliance issues.
• Examines supporting materials and agreement documents related to bids or contracts and provides guidance.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, cancellations, etc.
• Acts as liaison between the organization and subcontractors, legal team to implement the contracts.
• Take sufficient steps to minimize project risks.
• Maintains contract records used to ensure compliance with reporting and regulatory requirements.
• Assist CEO with preparation of power point slides and other administrative tasks assigned.
• Ensure compliance with ISO/SOC2 policies, standards, and procedures as it is shown by corporate compliance team.
• Perform other data entry and administrative tasks as needed.

Required Skills and Requirements:

• Must be eligible to legally work in the USA.
• Bachelor’s degree in related field required.
• Minimum 4 years of relevant work experience.
• Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Must be able to work in an international environment.
• Must be able to commute to the Atlanta office 2-3 times a week.

Benefits and Perks:

Beyond a stellar work environment, friendly people and inspiring work, we have some great benefits and perks:

• Medical, dental and vision coverage for you and your family, along with other benefit plans
• 401(k) match
• 17 days Paid Time Off, 10 days of sick leave, 3.5 days of personal time, and 10 holidays plus 6 schedule half days
• Teambuilding events
• Regular social events such as office lunches every month
• Free onsite fitness center
• Free fruits, snacks and beverages at the office

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times occasionally.

Growth opportunity

We offer a tailor-made growth path for the right candidates. Your development will be monitored and reviewed multiple times a year, so you can grow into a position that matches your ambition. Due to our current growth potential and impressive track record, there are many opportunities available.

Will YOU join our team?

ORTEC International USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Any sponsorship (e.g. H1B) is not available for this position.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development and IT Services and IT Consulting

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