Contract Administrative Associate

Paycom; Jamestown (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Furnitureland South is seeking a Contract Division Administrative Associate to support the contract team with scheduling, order tracking, and client communications. The role involves coordinating with manufacturers, assisting with punch orders, and supporting accounting with collections in a fast-paced office environment.

The ideal candidate has a High School Diploma or GED and 1–3 years of administrative experience, with an Associates degree or higher preferred for advancement.

Qualifications

• High school diploma or GED required.
• 1–3 years administrative experience preferred.
• Associates degree or higher preferred for advancement.

Responsibilities

• Schedule meetings for the Contract leadership team.
• Follow up with furniture manufacturers and track orders/acknowledgments.
• Assist with Punch orders and coordinate with CSR’s for repairs.
• Communicate with clients regarding delivery scheduling.
• Assist accounting with collections and improve client communications.

Skills

Communication

Typing

MS Office

Time management

Education

High School Diploma or GED

Associates Degree or higher

Job description

Job PurposeThe Contract Division Administrative Associate plays a key role in supporting the Furnitureland South Contract team. This highly motivated and organized individual must possess strong communication and time management skills. Responsibilities include, but are not limited to, coordinating with a variety of furniture manufacturers, assisting accounting with collections, communicating with clients, and supporting various administrative functions to ensure seamless operations. This position works closely with the Executive Director of Contract and the Installation Operations Manager to ensure the timely and successful execution of projects.Essential Functions and ResponsibilitiesSchedule meetings for Management teamFollowing up with manufacturers – tracking orders / order acknowledgementsAssisting with Punch orders (paperwork, coordinating with CSR’s, repair / shop)Communicate with clients with regards to delivery schedulingAssisting accounting with collectionsImprove responsiveness and client communications.Arrive punctually and consistently for work; Assist in keeping work areas clean and organizedEffective working as an individual or within a teamCompetenciesCommunication (written & verbal)Typing, computer, and basic office skillsProficient in MS Office SoftwareDetail oriented with excellent time management skillsAbility to work in a fast-paced environment, mindful of safety at all timesDependable, dedicated, disciplined, and self-motivated with a positive and enthusiastic attitudeAccelerated learner with problem solving and analytical aptitudeEffective as an individual or within a team working environmentRequired Education and ExperienceHigh School Diploma or GED1-3 years administrative experiencePreferred Education and ExperiencePrevious Commercial or Contract administrative experienceAssociates Degree or higherWorking ConditionsThis job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.Physical RequirementsWhile performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position would require the ability to lift up to 50lbs.