Contract Administration Specialist — Subcontracts & Compliance

Fisher Industries; Tempe (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Fisher Industries in Tempe, AZ is seeking a Contract Administrative Support to assist with subcontract administration, payment processing, and labor compliance on heavy civil projects. You will work with project teams, accounting staff, and subcontractors to ensure accurate documentation and timely payments.

The role requires a high school diploma or GED and 1–3 years of office experience, proficiency in Microsoft Office and DocuSign, and the ability to manage multiple tasks in a fast-paced

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative or office support experience preferred.
• Experience with Microsoft Office and DocuSign preferred.
• Familiarity with LCP Tracker, B2G/ADOT DOORS, or similar reporting systems is a plus.
• DOT agency experience is a plus.

Responsibilities

• Prepare and send subcontracts and related documents via DocuSign or similar platforms based on provided information.
• Maintain organized digital filing systems for contracts and supporting documentation.
• Complete standard, routine industry forms with accuracy.
• Review subcontractors pay applications for completeness and compare submitted billings against subcontract terms, schedules of values, and approved contract amounts.
• Track subcontract balances, change orders, retainage, and supporting payment documentation.
• Distribute executed documents to internal teams and external partners.
• Ensure all contracts are properly signed, saved, and routed to appropriate parties.
• Assist with processing subcontractor pay applications, including tracking submissions and supporting documentation.
• Assist with basic reporting and data entry in systems such as B2G, ADOT DOORS, or similar agency platforms.
• Support subcontractor labor compliance efforts, including collecting and tracking certified payroll documentation.
• Handle sensitive information in a confidential manner.
• Perform other duties as assigned.

Skills

Detail oriented

Organizational skills

Communication

Multitasking

Microsoft Office

DocuSign

Team coordination

Education

High school diploma or GED

Tools

DocuSign

LCP Tracker

B2G/ADOT DOORS

Microsoft Office

Job description

Fisher Industries in Tempe, AZ is seeking a Contract Administrative Support to assist with subcontract administration, payment processing, and labor compliance on heavy civil projects. You will work with project teams, accounting staff, and subcontractors to ensure accurate documentation and timely payments.

The role requires a high school diploma or GED and 1–3 years of office experience, proficiency in Microsoft Office and DocuSign, and the ability to manage multiple tasks in a fast-paced