Contract Administrative Support

Fisher Industries; Tempe (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Fisher Industries in Tempe, AZ is seeking a Contract Administrative Support to assist with subcontract administration, payment processing, and labor compliance on heavy civil projects. You will work with project teams, accounting staff, and subcontractors to ensure accurate documentation and timely payments.

The role requires a high school diploma or GED and 1–3 years of office experience, proficiency in Microsoft Office and DocuSign, and the ability to manage multiple tasks in a fast-paced

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative or office support experience preferred.
• Experience with Microsoft Office and DocuSign preferred.
• Familiarity with LCP Tracker, B2G/ADOT DOORS, or similar reporting systems is a plus.
• DOT agency experience is a plus.

Responsibilities

• Prepare and send subcontracts and related documents via DocuSign or similar platforms based on provided information.
• Maintain organized digital filing systems for contracts and supporting documentation.
• Complete standard, routine industry forms with accuracy.
• Review subcontractors pay applications for completeness and compare submitted billings against subcontract terms, schedules of values, and approved contract amounts.
• Track subcontract balances, change orders, retainage, and supporting payment documentation.
• Distribute executed documents to internal teams and external partners.
• Ensure all contracts are properly signed, saved, and routed to appropriate parties.
• Assist with processing subcontractor pay applications, including tracking submissions and supporting documentation.
• Assist with basic reporting and data entry in systems such as B2G, ADOT DOORS, or similar agency platforms.
• Support subcontractor labor compliance efforts, including collecting and tracking certified payroll documentation.
• Handle sensitive information in a confidential manner.
• Perform other duties as assigned.

Skills

Detail oriented

Organizational skills

Communication

Multitasking

Microsoft Office

DocuSign

Team coordination

Education

High school diploma or GED

Tools

DocuSign

LCP Tracker

B2G/ADOT DOORS

Microsoft Office

Job description

Fisher Industries is a vertically integrated family of businesses that provides heavy civil construction and aggregate products across the United States. With over 70 years of experience, the company specializes in highways, bridges, aggregates, and large-scale infrastructure projects, supported by in-house capabilities in drilling, blasting, crushing, asphalt, and concrete production. Fisher is committed to delivering innovative, cost-effective solutions with an emphasis on safety and quality. As a proven industry leader, Fisher Industries continues to grow while maintaining the integrity and values of a family-owned company. For additional information about our company, visit our website at www.fisherind.com

POSITION SCOPE

The Contract Administrative Support role supports subcontract administration, subcontractor payment processing, and labor compliance activities for heavy civil construction projects. This position works closely with project teams, accounting staff, and subcontractors to ensure documentation, payments, and compliance requirements are completed accurately and on time.

PRIMARY DUTIES

• Prepare and send subcontracts and related documents via DocuSign or similar platforms based on provided information
• Maintain organized digital filing systems for contracts and supporting documentation
• Complete standard, routine industry forms with accuracy
• Review subcontractors pay applications for completeness and compare submitted billings against subcontract terms, schedules of values, and approved contract amounts
• Track subcontract balances, change orders, retainage, and supporting payment documentation
• Distribute executed documents to internal teams and external partners
• Ensure all contracts are properly signed, saved, and routed to appropriate parties
• Assist with processing subcontractor pay applications, including tracking submissions and supporting documentation
• Assist with basic reporting and data entry in systems such as B2G, ADOT DOORS, or similar agency platforms
• Support subcontractor labor compliance efforts, including collecting and tracking certified payroll documentation
• Handle sensitive information in a confidential manner
• Perform other duties as assigned

REQUIREMENTS

• High school diploma or GED; 1-3 years of administrative or office support experience preferred
• Strong attention to detail and organizational skills
• Ability to follow defined processes and complete tasks from start to finish
• Experience with Microsoft Office Suite and DocuSign or similar document management systems preferred
• Familiarity with LCP Tracker, B2G/ADOT DOORS, or similar reporting systems is a plus
• Exposure to subcontractor labor compliance, certified payroll, or wage determinations is a plus
• DOT (Department of Transportation) agency experience is a plus
• Strong communication skills and ability to coordinate across teams
• Ability to manage multiple tasks in a fast-paced environment
• Maintaining confidentiality and handling sensitive information with discretion is often required

Fisher Industries is an Equal Opportunity Employer.

We are a drug-free work environment requiring pre-employment and random drug testing. Subject to background check.

If you require an accommodation with applying, please email [e-mail] or call the HR Department at [phone] to request accommodations. This email is only to request accommodation for the application process and is not an email to inquire about the status of your application.