Construction Virtual Job Coordinator

All Pro Contractor; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

All Pro Contractor in San Diego, CA, seeks a Construction Virtual Job Coordinator to support project operations and client communication throughout the remodeling lifecycle. The role focuses on coordinating schedules, tracking milestones, maintaining digital records, and ensuring a smooth, professional experience for clients, tenants, and field staff.

You'll work with management and field teams, assist with onboarding, training, and recruiting activities, and help with quotes, change orders, and

Qualifications

• Experience coordinating project schedules, milestones and records.
• Strong communication with clients, field teams and management.
• Bilingual in English and Spanish is required.

Responsibilities

• Coordinate project schedules and milestones for remodeling jobs.
• Maintain organized digital records, receipts and costs.
• Communicate with clients, tenants, subcontractors and staff.
• Assist with onboarding, training, recruiting, quotes and change orders.
• Support project closeout and process improvements.

Skills

Coordination

Communication

Organization

Bilingual English/Spanish

Tools

Buildertrend

Excel

Job description

Company Description

All Pro Contractor is a licensed San Diego residential design-build firm established in 2017, focusing on remodeling projects from initial concept through final completion. The company specializes in ADUs, kitchen and bathroom renovations, and full home transformations tailored to each client’s lifestyle. All Pro Contractor is known for quality craftsmanship, clear communication, and attention to detail. The team is dedicated to creating personalized, durable living spaces that enhance comfort, functionality, and long-term value for homeowners.

Role Description

The Construction Virtual Job Coordinator is a full-time, role based in San Diego, CA, supporting project operations and client communication throughout the remodeling lifecycle. Day-to-day responsibilities include coordinating project schedules, tracking milestones, and maintaining organized digital records for active jobs. The role involves communicating with clients, subcontractors, and internal team members to clarify project details, share updates, and address questions. The coordinator will assist with onboarding and training field and office staff on project processes and tools, help with recruiting activities such as screening candidates and scheduling interviews, and support customer service efforts to ensure a smooth, professional experience for all stakeholders. This position works closely with project managers and leadership to keep projects on track, aligned with company standards, and consistent with the firm’s commitment to quality and communication.

• Preparing material lists and having materials ready in online carts before projects start for management to review and approve.
• Tracking each job, including receipts, material purchases, labor hours, and other project expenses.
• Communicating regularly with our field workers to obtain hours, job updates, material needs, photos, and other information needed from the field.
• Helping schedule jobs and work orders with clients, tenants, and the field team.
• Following up to ensure the full scope of work is completed and identifying anything that is still pending.
• Helping track project costs and budgets so management can see how each job is doing financially.
• Assisting with material takeoffs, supplier pricing, and vendor coordination when needed.
• Helping with smaller estimates, quotations, and change order support.
• Reviewing project paperwork and contracts for completeness before management review and approval.
• Helping with project closeout and keeping project files and documentation organized.
• Helping us improve and build internal systems and processes that we may not currently have in place.

We currently use Excel for a lot of our job tracking, but we also use Buildertrend. One of our goals is for this person to learn Buildertrend and eventually help us transition more of our current job tracking and project organization into the software.

The role would work closely with management and our field team, so communication, organization, and follow-up are very important. Because this position requires regular communication with our field workers, bilingual English and Spanish is required.