Construction Virtual Assistant

Virtualmanagementservices; Mesa (AZ); On-site; Full time

Benefits offered by this job

Attractive salary package

HMO Reimbursement Benefit

Guaranteed annual bonus

Tuition Fee Reimbursement

Job summary

A forward-thinking virtual solutions provider is seeking a Construction Virtual Assistant to support construction teams with administrative tasks, project documentation, and communication with clients. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in administrative roles. This 100% remote position offers an attractive salary package, HMO reimbursement benefits, and opportunities for professional growth within the construction industry.

Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to construction teams and project managers.
• Coordinate schedules, meetings, and project timelines.
• Manage and organize project files, plans, permits, and documentation.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Proactiveness & Reliability

Education

Experience as a Virtual Assistant or Administrative Assistant

Familiarity with construction processes and terminology

Tools

Google Workspace

Microsoft Office

Procore

QuickBooks

Job description

Virtual Management Services is seeking a reliable and detail-oriented Construction Virtual Assistant to support construction teams, contractors, and project managers in their day-to-day operations. In this role, you will play a critical part in ensuring projects run smoothly by providing administrative, coordination, and project support across various construction-related tasks, including managing project documentation, scheduling timelines, tracking materials, assisting with estimates and invoices, and communicating with clients, subcontractors, and suppliers. You will also help maintain accurate records, organize plans and permits, and support the team in meeting project deadlines and operational goals. This position is ideal for someone who is highly organized, proactive, and knowledgeable in construction processes, with the ability to manage multiple responsibilities in a fast-paced remote environment while maintaining a high level of accuracy and professionalism. If you are dependable, resourceful, and committed to delivering quality work, Virtual Management Services offers a strong foundation for long-term career growth and development within the construction industry.

Attention to Detail

Organizational Skills

Communication Skills

Proactiveness & Reliability

Responsibilities

• Provide administrative support to construction teams and project managers
• Manage and organize project files, plans, permits, and documentation
• Coordinate schedules, meetings, and project timelines
• Assist in preparing estimates, invoices, and project reports
• Communicate with clients, subcontractors, and suppliers
• Track materials, orders, and project progress
• Maintain accurate data in project management and CRM systems
• Support bid preparation and proposal documentation
• Handle email and calendar management
• Perform other general administrative tasks as required

Must Have

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
• Experience or familiarity with construction processes and terminology (preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and meet deadlines
• Proficiency in Google Workspace or Microsoft Office

Preferred Qualifications

• Experience with construction management software (e.g., Procore, Buildertrend, CoConstruct)
• Knowledge of basic estimating or takeoffs
• Familiarity with reading construction drawings or plans
• Experience with QuickBooks or similar accounting tools

What's great about this role?

• Be part of an ambitious, high-performing remote team that values excellence
• Work on impactful projects where your contributions truly matter
• Grow in a fast-paced environment that encourages initiative and innovation
• Expand your expertise by working with diverse clients and industries
• Strengthen your professional skills through real-world challenges
• Take ownership of your work with the autonomy to make things happen

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What We Offer

At Virtual Management Services, we cultivate a high-performance remote environment built on trust, accountability, and professional excellence. Team members are given strategic responsibilities and the autonomy to contribute meaningfully to business growth while operating within clear standards and structured systems. We are committed to long-term development, providing opportunities to expand your expertise across industries, refine your leadership capabilities, and build a sustainable, upward career path within a forward-thinking organization.

100% Remote
Attractive salary package.

HMO

HMO Reimbursement Benefit Upon Regularization

Annual Bonus

Guaranteed annual bonusas part of your compensation package.

Tuition Fee Reimbursement

To support your continued learning and professional growth

Certain benefits and perks are exclusively available to virtual professionals based outside of the United States.