Construction Studio Coordinator - Projects & Docs Lead

Jobtailor; Kalamazoo (MO, MI); On-site; USD 38,000 - 60,000; Full time

Job summary

Jobtailor is seeking a Construction Administrative professional to coordinate project documentation, maintain schedules, and support the business development team. You will handle contracts, certifications, and communications across project teams, using AIA software and Procore-like tools.

This role requires attention to detail and the ability to work with evolving priorities. Based in Missouri, the position emphasizes accurate records, quality control, and cross-team collaboration to ensure

Qualifications

• High school diploma required; associate/bachelor preferred.
• At least two years of relevant office experience.
• Strong communication, prioritization, and organization.
• Must obtain Real ID or Passport for travel; valid driver’s license.
• Experience with Procore or similar construction software.

Responsibilities

• Coordinate administration documentation and project correspondence.
• Maintain project schedules, action item logs, and document control procedures.
• Manage client contact information and maintain project files.
• Support business development with project records and proposals if needed.
• Assist project startup activities and process development for collaboration and timely delivery.
• Prepare contracts using AIA software and consultant agreements.
• Track, organize, and file insurance certificates, contracts, and modifications.
• Finalize project specs using SpecsIntact, SpecLink, and Masterspec.
• Track submittals, shop drawings, and RFIs.
• Assist with site visits, field reports, and meeting documentation.
• Support closeout activities including warranties, manuals, and final records.
• Assist with safety program administration.
• Collaborate with leadership to ensure accuracy and quality of project information.

Skills

Communication

Multitasking

Organization

Independent work

Attention to detail

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office 365

Bluebeam Revu

Document management systems

Procore or similar construction software

Job description

Jobtailor is seeking a Construction Administrative professional to coordinate project documentation, maintain schedules, and support the business development team. You will handle contracts, certifications, and communications across project teams, using AIA software and Procore-like tools.

This role requires attention to detail and the ability to work with evolving priorities. Based in Missouri, the position emphasizes accurate records, quality control, and cross-team collaboration to ensure