Construction Staff Accountant/ Finance Operations Specialist

CGC Services; Iowa; Presencial; USD 60.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental vision

PTO

401k

Bi-weekly pay

Annual bonus

Company events

Descripción de la vacante

Pro Commercial is seeking a Construction Staff Accountant / Finance Operations Specialist to support core accounting functions across AP/AR, job costing, and monthly close in a fast-paced construction environment.

The ideal candidate has 2–5 years in accounting, proficiency with QuickBooks Desktop, and experience with Buildertrend; in-office in Huxley, IA with a hybrid option.

This full-time role offers benefits and collaboration with field teams to ensure accurate project accounting.

Formación

• 2–5 years of accounting experience.
• Proficiency in AP and AR processes.
• Experience with QuickBooks Desktop.
• Construction or job-cost accounting background.
• Familiarity with project management or expense tracking systems.
• Preferred associate or bachelor’s degree in business or 5 years related work experience.

Responsabilidades

• Process vendor invoices in QuickBooks Desktop and code to jobs.
• Manage AP/AR, retainage, and vendor records.
• Support job costing with cost codes, reports, and reconciliations.
• Generate customer invoices and monitor aging.
• Assist payroll allocations and monthly close activities.
• Set up new jobs in Buildertrend and onboard subcontractors.
• Track COI, W-9, and lien waivers; ensure documentation.
• Maintain project files and invoicing in Buildertrend.

Conocimientos

Accounting experience

AP and AR processes

QuickBooks Desktop

Construction/job-cost accounting

Project management/expense tracking

Business degree or experience

Attention to detail

Communication skills

Educación

Associate or Bachelor's degree in business

Herramientas

QuickBooks Desktop

Buildertrend

Microsoft Office

Descripción del empleo

Construction Staff Accountant/ Finance Operations Specialist

Keep the Numbers Right, Keep Projects Moving – Join Pro Commercial as a Construction Staff Accountant / Finance Operations Specialist!

Job Title: Construction Staff Accountant / Finance Operations Specialist

Salary: $60,000 – $70,000 per year

Employment Type: Full-Time

Department: Finance

Reports To: Chief Financial Officer (CFO)

FLSA Status: Exempt / Non-Exempt (to be determined)

Location: Huxley, IA (In-office or Hybrid potential based on candidate)

Job Overview

Pro Commercial is seeking a detail-oriented and organized Construction Staff Accountant / Finance Operations Specialist to support core accounting functions. This role plays a key part in ensuring financial accuracy and operational efficiency across accounts payable, accounts receivable, job costing, and monthly financial close. The ideal candidate is highly reliable, skilled in QuickBooks Desktop, and thrives in a fast-paced, construction-focused environment.

Who We Are

Pro Commercial builds high-quality commercial spaces with precision, speed, and professionalism. Our team culture is collaborative, systems-driven, and centered around personal accountability and clear communication. As a finance team member, you'll be a critical support to our field and operations staff—ensuring the numbers match the work in the field.

• Process vendor invoices in QuickBooks Desktop
• Match documentation and code transactions to jobs, cost codes, and GL accounts
• Track and process retainage payments
• Maintain accurate vendor records and support documentation
• Credit Card & Expense Reporting:
• Review credit card transactions and employee expense reports
• Ensure completeness of receipts and approvals
• Prepare and sync transactions for accounting system entry
• Escalate missing information or discrepancies
• Job Costing Support:
• Validate cost code and job accuracy
• Identify and correct misclassified expenses
• Assist with job cost reports and reconciliations
• Accounts Receivable:
• Generate customer invoices including retainage tracking
• Record payments and monitor aging reports
• Support basic collections communication and follow-up
• Payroll & Close Support:
• Assist in payroll allocation and distribution
• Perform reconciliations for bank accounts and credit cards
• Support posting of journal entries and assist in monthly close activities
• Project Support
• Set up new jobs/projects in Buildertrend, including scope details and status updates
• Prepare subcontracts for assigned jobs
• Follow up with subcontractors on outstanding contract items, COI, and W-9 documentation
• Track project milestones, deliverables, and deadlines
• Monitor project budgets and expenses, flagging discrepancies
• Communication & Coordination
• Serve as a point of contact between project teams, vendors, and stakeholders
• Relay updates between team members and the Project Coordinator
• Help resolve scheduling conflicts or resource bottlenecks
• Subcontractor Onboarding & Compliance
• Assist the Project Coordinator in identifying and securing qualified subcontractors
• Support the preparation, review, and execution of subcontracts with selected subs
• Set up new subcontractors in Buildertrend and manage their onboarding from start to finish
• Collect, verify, and track Certificates of Insurance (COI) and W-9 forms for all subcontractors; follow up on expiring or missing documentation
• Collect and track subcontractor lien waivers (conditional/unconditional, progress/final) to ensure they're on file before payments are released
• Maintain records of subcontractor agreements, scope of work, and contract terms
• Follow up with subcontractors on outstanding contract items or missing documentation
• Documentation & Reporting
• Maintain project files, records, and shared drives/folders
• Maintain accurate, up-to-date job, subcontractor, and invoicing records in Buildertrend
• Enter and process subcontractor invoices and job costs in Buildertrend
• Compile data and generate status/progress reports
• Ensure documentation complies with company standards
• Administrative Tasks
• Order supplies or coordinate resources needed for projects
• Handle day-to-day administrative and clerical support, including filing, correspondence, and data entry
• Process and organize back-office paperwork related to jobs and subcontracts
• Quality & Risk Support
• Help identify potential risks or issues and escale to the Senior Project Coordinator*
• Support quality checks against project requirements
• Assist in post-project reviews and lessons-learned documentation

Qualifications

• Required:
• 2–5 years of accounting experience
• Proficiency in AP and AR processes
• Experience with QuickBooks Desktop
• Preferred:
• Construction or job-cost accounting background
• Familiarity with project management or expense tracking systems
• Preferred associate or bachelor’s degree in business recommend or 5 years of equivalent related work experience
• Core Competencies:
• High attention to detail and accuracy
• Organized and deadline-oriented
• Follows documented processes consistently
• Clear verbal and written communication skills
• Strong organizational and multitasking skills
• Proficiency in computer skills, using Microsoft Office, experience with Buildertrend, or similar construction project management software a plus
• Experience with subcontractor compliance documentation (COI, W-9, lien waivers) preferred
• Good written and verbal communication skills
• Ability to work in a fast-paced environment, with multiple priorities and deadlines
• Health & Wellness: Medical, dental, vision, HSA, life and disability insurance
• Work-Life Balance: PTO for vacation, sick days, and holidays; relocation assistance if applicable
• Career Development: Paid training and certifications, mentorship, tool replacement program, tech package (tablet or smartphone)
• Compensation: Retirement plan, bi-weekly pay schedule, annual bonus program
• Perks: Company events, employee rewards, and a supportive, growth-driven work environment

Schedule

• Full-time, Monday to Friday

Location

• Office in Huxley, IA
• Open to in-office or hybrid work based on candidate qualifications and team alignment
• Must be able to work U.S. Central Time hours if remote

Equal Employment Opportunity Statement:

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.