Construction Specs & Documentation Lead

CMTA, Inc.; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our Indianapolis office. This full-time, on-site role manages project specifications and oversees contract/construction documents, with Monday–Friday hours and opportunities for professional growth.

You will coordinate specification templates, review and edit documents, support the design team, and ensure compliance with codes and contract language.

Qualifications

• Minimum of 5+ years' experience with specifications in the Architectural, Engineering, or Construction field.
• Knowledgeable of CSI MasterFormat; CDT certification is a plus.
• Experience with MasterSpec, VisiSpec, SpecLink, or other spec editing platform.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma and Procore.

Responsibilities

• Participate in the creation and maintenance of specification masters.
• Oversee the development of project specifications involving multiple design team members.
• Review, format, and edit project specifications.
• Provide office wide support for all specification needs.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
• Distribution and coordination of design documents to state and local review agencies.
• Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Maintain and update electronic construction plan sets.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.

Skills

Specification management

Adobe/Bluebeam proficiency

MS Office proficiency (Outlook/Word/EX

Education

CDT certification (plus)

Tools

MasterSpec

VisiSpec

SpecLink

Newforma

Procore

Job description

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our Indianapolis office. This full-time, on-site role manages project specifications and oversees contract/construction documents, with Monday–Friday hours and opportunities for professional growth.

You will coordinate specification templates, review and edit documents, support the design team, and ensure compliance with codes and contract language.