Senior Construction Administrator

Clear Destination Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

CMTA in Indianapolis is seeking a Senior Construction Administrator to manage project specifications and oversee contract and construction documents. This full-time, in-office role reports to the project team and offers growth opportunities.

The successful candidate will lead field inspections, coordinate with design staff, and ensure compliance with codes and client requirements. Strong communication and organization are essential.

Qualifications

• Bachelor's Degree in Architectural, Mechanical or Electrical Engineering or related field preferred but not required
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel
• Proficiency with Electronic Document Management Systems such as Newforma or Procore
• Demonstrated capability in coordinating with multiple design team members to manage construction related correspondence
• High attention to detail, strong organizational skills, and ability to manage multiple tasks
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations
• Ability to manage schedules to meet critical deadlines

Responsibilities

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (can require some travel including full day and overnight travel)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations as well as construction administration processes
• Coordinate completion of closeout documents

Skills

Construction administration

Project coordination

Client communication

Detail oriented

Schedule management

Field inspections

MS Office

Education

Bachelor's Degree in Architectural, Mechanical or Electrical Engineering or related field

Tools

Adobe/Bluebeam

Newforma

Procore

Job description

Position Overview:

CMTA has an immediate need for an experienced Senior Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This position will be responsible for managing project specifications and overseeing contract and construction documents. This is a full-time, in-office/job site position with working hours Monday through Friday, offering opportunities for professional growth within the organization.

Key Responsibilities:

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (can require some travel including full day and overnight travel)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations as well as construction administration processes
• Coordinate completion of closeout documents

Desired Experience:

• Bachelor's Degree in Architectural, Mechanical or Electrical Engineering or other related field preferred but not required
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel
• Proficiency with Electronic Document Management Systems such as Newforma or Procore
• Demonstrated capability in coordinating with multiple design team members to manage construction related correspondence
• High attention to detail, strong organizational skills, and ability to manage multiple tasks
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations
• Ability to manage schedules to meet critical deadlines

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