Senior Construction Administrator

Legence; Indianapolis (IN); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Life insurance

Paid time off

Travel expenses

Job summary

CMTA in Indianapolis is seeking an experienced Senior Construction Administrator to join our engineering team. This full-time, in-office role manages project specifications and oversees contract and construction documents, with weekly site visits to ensure compliance with contract documents.

The ideal candidate has 10+ years in design engineering or construction administration, a bachelor’s degree in a related field, and proficiency with Bluebeam, Procore, and Newforma.

Qualifications

• Bachelor’s degree in architectural, mechanical, or electrical engineering (preferred).
• 10+ years in design engineering or construction administration.
• Proficiency with Bluebeam, MS Office, and EDM systems like Newforma or Procore.

Responsibilities

• Ensure contract language compliance and manage construction docs.
• Process shop drawings, RFIs, change orders, pay apps, and closeouts.
• Perform on-site inspections and resolve field issues.
• Prepare field observation reports and update plan sets.
• Mentor design staff on constructability feedback.
• Support project schedules, logs, and closeout docs.

Skills

Bluebeam

Microsoft Outlook

Microsoft Word

Microsoft Excel

Newforma

Procore

Construction coordination

Communication skills

Attention to detail

Scheduling

Education

Bachelor’s Degree in Engineering

Tools

Newforma

Procore

Job description

CMTA, a Legence company CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

Position Overview

CMTA has an immediate need for an experienced Senior Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This position will be responsible for managing project specifications and overseeing contract and construction documents. This is a full-time, in-office/job site position with working hours Monday through Friday, offering opportunities for professional growth within the organization.

Key Responsibilities

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (can require some travel including full day and overnight travel)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations as well as construction administration processes
• Coordinate completion of closeout documents

Desired Experience

• Bachelor’s Degree in Architectural, Mechanical or Electrical Engineering or other related field preferred but not required
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel
• Proficiency with Electronic Document Management Systems such as Newforma or Procore
• Demonstrated capability in coordinating with multiple design team members to manage construction related correspondence
• High attention to detail, strong organizational skills, and ability to manage multiple tasks
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations
• Ability to manage schedules to meet critical deadlines

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission‑critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long‑term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq‑100 Index among its clients.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit‑based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law