Construction Project & Office Admin Pro

Horizon-Construction-Group; South Bend (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Horizon Construction Group seeks a Project Administrator to support project teams and office operations. Responsibilities include coordinating meetings, handling contracts, CMiC filing, and issuing subcontracts and change orders. You will also manage office tasks like greeting visitors and ordering supplies.

The role emphasizes organized, proactive individuals with customer service experience and proficiency in MS Word/Excel. Indiana-based, on-site environment.

Qualifications

• Clerical/administrative experience required (5 years).
• Previous construction administrative experience preferred.
• Customer service experience required.
• Strong data-entry skills with attention to detail.
• Ability to learn multiple software programs.
• Excellent organizational skills with ability to multitask.

Responsibilities

• Coordinate project meetings: prepare agendas, distribute minutes, track action items.
• Manage AIA contracts, exhibits, and DocuSign workflow.
• Maintain project documentation in CMiC and update contract changes.
• Prepare weekly/monthly owner reports and project status updates.
• Support office operations: greet visitors, answer phones, manage supplies.

Skills

MS Word

MS Excel

Typing 45 wpm

Data entry

Communication skills

Organizational skills

Team player

Confidentiality

Multitasking

Education

5 years administrative experience

Job description

Horizon Construction Group seeks a Project Administrator to support project teams and office operations. Responsibilities include coordinating meetings, handling contracts, CMiC filing, and issuing subcontracts and change orders. You will also manage office tasks like greeting visitors and ordering supplies.

The role emphasizes organized, proactive individuals with customer service experience and proficiency in MS Word/Excel. Indiana-based, on-site environment.