Construction Project Document Controller

Las Vegas Paving; Las Vegas (NV); On-site; USD 52,000 - 72,000; Full time

Job summary

Las Vegas Paving is seeking a Project Administrator to handle document control—submittals, RFIs, subcontracts, and related files—for ongoing projects in the Las Vegas area. This role supports Project Managers and Estimators, coordinating internal and external documents to meet deadlines.

You should have at least 1 year of administrative or construction document management experience, proficiency in MS Office and Adobe, and the ability to work under pressure in a fast-paced environment.

Qualifications

• A minimum of 1 year experience with office administration, administrative assistance, clerical work or construction document management.
• Experience with construction document management and project documentation control.
• Proficiency in Microsoft Office products and Adobe Professional.

Responsibilities

• Source, track and compile submittals, pre-construction requirements, close outs, RFIs and other project documents.
• Prepare bid package documentation including construction documents and scope of work.
• Coordinate DBE advertisements, solicitations and follow up.
• Solicit proposals and bids from subcontractors/prime contractors for each division.
• Set up and email subcontract agreements and change orders as required.
• Submit project documentation to project owners at local, county, state and federal levels.
• Maintain project contact lists and take meeting minutes when required.
• Order and stock office supplies and maintain a professional workspace.

Skills

Detail oriented

Strong communicator

Collaborative problem solving

Handle multiple tasks with deadlines

Works well under pressure

Education

High school diploma or GED

Associate’s degree preferred

Tools

Submittal Exchange

Masterworks

Oracle Primavera

e-Builder

Microsoft Office

Adobe Professional

Job description

Las Vegas Paving is seeking a Project Administrator to handle document control—submittals, RFIs, subcontracts, and related files—for ongoing projects in the Las Vegas area. This role supports Project Managers and Estimators, coordinating internal and external documents to meet deadlines.

You should have at least 1 year of administrative or construction document management experience, proficiency in MS Office and Adobe, and the ability to work under pressure in a fast-paced environment.