Project Coordinator

ELCCO; Kahului (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

ELCCO in Kahului, Hawaii is looking for a Project Coordinator to facilitate communications between project team members and manage project documentation. The ideal candidate will have strong communication skills and at least 2 years of administrative experience, preferably in construction.

This role includes responsibilities like tracking contract documents, scheduling inspections, and preparing meeting agendas. ELCCO offers a comprehensive compensation package focusing on training and development.

Qualifications

• Minimum 2 years project or office administrative experience.
• Construction environment preferred, but not required.

Responsibilities

• Facilitates communications between project delivery team members.
• Tracks progress of contract documents like RFIs and PCOs.
• Maintains project files for accessibility to the field support team.
• Schedules and coordinates project inspections and meetings.
• Prepares agenda items for various project management meetings.

Skills

Strong written and verbal communication skills

Proficient computer skills

Problem solving

Education

4-year engineering degree preferred

Tools

Microsoft Office

Windows

PDFs

Job description

Project Coordinator’s Primary Function

Facilitates prompt communications between all members of the project delivery team and ensures correspondence and deliverables are delivered within the required timeframes. Responsible for non-technical administrative functions of the project while maintaining files and logs to ensure the construction documents are up to date, are orderly and readily available to the project delivery team.

Accountabilities

• Sets up new project logs/files and identifies project submittal and field deliverable requirements
• Promptly compiles, logs, submits, and tracks the progress of ELCCO generated or received contract documents i.e.: RFIs, PCOs, Submittals, POs, Field Deliverables and Closeout Log activities.
• Maintains the project files so that they are readily available to the field & its support team
• Continuously follows up on deliverable owned by ELCCO or its Vendors, Subs and Clients to minimize past‑due deliverables.
• Compiles and submits project permits and applications, tracks progress, submits for inspections and distributes results.
• Schedules and coordinates project inspections, training, commission, startup and other meetings as required by the contract documents.
• Stays ahead of material drop‑dead date, works with field and purchasing to ensure materials, tools and equipment commitments are filled in time for prompt delivery to job site prior to scheduled installation activities.
• Prepares agenda and agenda items for various project management meetings i.e.: Preconstruction Meetings, PM Meeting, Handoff Meeting, Etc.
• Plays an active role in meetings (facilitate, minutes or timekeeper)
• Responsible for tracking and following up on action items and ensuring no balls are dropped.
• Prepares closeout deliverables in advance of completion of project.
• Acts as a gate keeper for the PM & supports the PM stay on task and aware of operational priorities.
• Takes on additional administrative and logistical tasks otherwise needing to be completed by PM wherever and whenever possible.

Knowledge, Skills and Abilities

• 4-year engineering degree preferred
• Strong written and verbal communication skills
• Minimum 2 years project or office administrative experience
• Construction environment preferred, but not required
• Proficient computer skills and use of Microsoft® office & Products. Use Windows & PDFs efficiently

Role Competencies

• Informing
• Customer Focus
• Priority/Setting
• Problem Solving
• Written Communications

ELCCO offers a comprehensive total compensation package with emphasis on training and development opportunities. We are an equal opportunity employer that does not discriminate against candidates or employees based on age, color, disability status, genetics, race, national origin, religion, sex or sexual orientation, and/or veteran status, or any other characteristic protected by federal, state or local laws.

ELCCO is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.