Construction Project Coordinator

Rider Levett Bucknall RLB; Honolulu (HI); On-site; USD 50,000 - 65,000; Full time

Job summary

Rider Levett Bucknall RLB is seeking a Project Administrator in Honolulu, Hawaii to support the office and field teams. You will maintain open communication, expedite approvals, log submittals, and prepare reports to help ensure timely project outcomes.

The ideal candidate has a two-year degree in a related field and 1–3 years of design/construction or PM experience, with strong MS Office and writing skills. This role requires on-site work across various job sites.

Qualifications

• Two-year degree in project management or a related field; work experience may substitute.
• 1–3 years’ experience in design and construction or project management preferred
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent writing skills
• Basic accounting skills
• Contract administration experience a plus
• Ability to work at various job sites.

Responsibilities

• Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies and procurement for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients
• Work with project managers to develop weekly meeting agenda
• Uses independent judgement and discretion on coordination of assigned construction project.
• Develop and distribute meeting minutes
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
• Develop monthly executive summary reports
• Contributes to team performance by collaboration and effective communication.
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
• Adds to team effort by accomplishing other duties as assigned.

Skills

Excellent writing skills

Basic accounting skills

Contract administration experience

Microsoft Office

Education

Two-year degree in project management or related field

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Rider Levett Bucknall RLB is seeking a Project Administrator in Honolulu, Hawaii to support the office and field teams. You will maintain open communication, expedite approvals, log submittals, and prepare reports to help ensure timely project outcomes.

The ideal candidate has a two-year degree in a related field and 1–3 years of design/construction or PM experience, with strong MS Office and writing skills. This role requires on-site work across various job sites.