Construction Project Coordinator: Scheduling & Docs

Norlee Group (NLG); Jacksonville (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

The Norlee Group, Inc. seeks a Project Coordinator to provide administrative and project support for construction initiatives.

This role focuses on document control, scheduling assistance, material procurement coordination, and effective communication among the office, field crews, subcontractors, and clients. Under supervision of a Project Manager, you’ll handle basic contract reviews, insurance verifications, and contract compliance while gaining exposure to the full project lifecycle.

Qualifications

• High school diploma required; degree preferred.
• 0–2 years of construction or project support experience.
• Familiarity with Procore, Bluebeam, Kojo, and MS Office.
• Strong communication and documentation skills.

Responsibilities

• Assist with scheduling and tracking project tasks to support timely completion and monitor progress under direction of PMs.
• Maintain document control by organizing contracts, permits, submittals, and compliance materials; ensure all project documentation is accurate and up to date.
• Track and manage RFIs and prepare responses in coordination with project teams.
• Prepare and distribute meeting minutes to document key decisions, action items, and follow-ups from project discussions.
• Support material procurement coordination, including tracking orders, delivery schedules, and inventory to ensure project needs are met.
• Communicate effectively with field crews, providing timely updates, relaying project information, and helping to resolve minor issues in coordination with PMs.
• Assist PMs in understanding and managing basic contract terms, including reviewing change orders and supporting compliance with contractual requirements.
• Verify insurance requirements and subcontractor agreements prior to work commencement.
• Maintain and update the bid and pending project list.
• Perform initial contract reviews and facilitate internal approvals.
• Assist in project setup, including customer details, job number assignment, and lien rights.
• Coordinate activities across project management teams and support project timelines.
• Monitor progress on assigned tasks and elevate issues to PMs promptly.
• Utilize project management software to track schedules, documentation, and task completion.
• Conduct quality assurance checks on assigned tasks to ensure standards and project specifications are met.
• Perform other related duties as assigned.

Skills

Attention to Detail

Collaboration

Time Management

Communication

Adaptability

Education

High School Diploma

Associate or Bachelor’s degree in Construction Management or Engineering

Tools

Procore

Bluebeam

Kojo

Microsoft Office Suite

Job description

The Norlee Group, Inc. seeks a Project Coordinator to provide administrative and project support for construction initiatives.

This role focuses on document control, scheduling assistance, material procurement coordination, and effective communication among the office, field crews, subcontractors, and clients. Under supervision of a Project Manager, you’ll handle basic contract reviews, insurance verifications, and contract compliance while gaining exposure to the full project lifecycle.