Construction Project Coordinator ( Residential)

Ultimate Staffing; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ultimate Staffing is seeking a Construction Project Coordinator in Irvine, CA to support high-end residential projects from planning through closeout. This onsite role ensures schedules, permits, inspections, and documentation stay on track while collaborating with project managers, clients, subcontractors, and vendors.

Ideal candidates will have 7+ years in construction coordination, strong Excel and construction management software skills, and familiarity with QuickBooks or Procore.

Qualifications

• 7+ years of construction coordination, project engineering, or project administration experience.
• Strong understanding of residential construction and trades.
• Experience managing permits, inspections, and project documentation.
• Proficiency with Excel and construction management software.
• Experience with QuickBooks and/or Procore preferred.
• Strong organizational, communication, and multitasking skills.
• Detail-oriented with ability to prioritize deadlines.

Responsibilities

• Coordinate residential construction projects from pre-construction through closeout.
• Track project schedules, milestones, permits, inspections, and deadlines.
• Maintain project documentation, meeting notes, and project files.
• Work closely with project managers, clients, subcontractors, and vendors.
• Support budgeting, invoice processing, change orders, and expense tracking.
• Assist with permit applications, approvals, and regulatory requirements.
• Participate in planning and design meetings.
• Conduct quality control reviews and identify issues before they impact schedules.
• Help improve workflows and project processes.

Skills

Strong organizational skills

Effective communication

Multitasking

Tools

Excel

Construction management software

QuickBooks

Procore

Job description

Ultimate Staffing is seeking a Construction Project Coordinator in Irvine, CA. This onsite opportunity is with a high-end residential construction company specializing in luxury homes. The ideal candidate will support multiple projects from planning through completion, ensuring schedules, documentation, and communications stay on track.

What You’ll Do

• Coordinate residential construction projects from pre-construction through closeout
• Track project schedules, milestones, permits, inspections, and deadlines
• Maintain project documentation, meeting notes, and project files
• Work closely with project managers, clients, subcontractors, and vendors
• Support budgeting, invoice processing, change orders, and expense tracking
• Assist with permit applications, approvals, and regulatory requirements
• Participate in planning and design meetings
• Conduct quality control reviews and identify potential issues before they impact schedules
• Help improve workflows and project processes

What We’re Looking For

• 7+ years of construction coordination, project engineering, or project administration experience
• Strong understanding of residential construction and construction trades
• Experience managing permits, inspections, and project documentation
• Proficiency with Excel and construction management software
• Experience with QuickBooks and/or Procore is preferred
• Strong organizational, communication, and multitasking skills
• Detail-oriented with the ability to prioritize competing deadlines

Ideal Background

We’d love to see candidates coming from:

• Custom home builders
• Luxury residential builders
• High-end remodeling firms

Compensation: Competitive compensation based on experience.

Schedule: Monday through Friday, onsite.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.