Construction Project Coordinator — Procore, Multi-Project Support

Stoa Group; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Stoa Group, a growing multifamily construction and development team in Charlotte, NC, is seeking a Construction Project Coordinator to support projects from pre-construction through closeout. You will work with Project Managers, Superintendents, subcontractors, and corporate teams to keep documentation accurate and construction moving forward.

Responsibilities include managing project records in Procore, coordinating permits, change events, licensing, and startup tasks.

Qualifications

• Experience supporting commercial or multifamily construction projects in roles like Project Coordinator, Construction Coordinator, Project Engineer, or Construction Administration preferred.
• Procore experience preferred.
• Strong organizational and time management skills.
• Comfortable managing multiple priorities simultaneously.

Responsibilities

• Coordinate administrative support for active construction projects.
• Manage documentation, drawings, and project records within Procore.
• Create and maintain project records, contacts, addresses, inspections, and closeout documentation.
• Assist with project startup by coordinating job trailers, storage containers, fuel tanks, and utility accounts.
• Support subcontractors and vendors by providing Procore training and troubleshooting.
• Upload permits and documentation to municipal and fire marshal portals.
• Create change events and equipment purchase orders.
• Coordinate licensing requirements for current and future projects.
• Maintain office supply inventory for field offices.
• Attend project meetings, document action items, and keep teams aligned.
• Track project documentation and assist with startup, permitting, closeout, and coordination.
• Support multiple projects while balancing changing priorities

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Tools

Procore

Microsoft Office Suite

Job description

Stoa Group, a growing multifamily construction and development team in Charlotte, NC, is seeking a Construction Project Coordinator to support projects from pre-construction through closeout. You will work with Project Managers, Superintendents, subcontractors, and corporate teams to keep documentation accurate and construction moving forward.

Responsibilities include managing project records in Procore, coordinating permits, change events, licensing, and startup tasks.