Construction Project Coordinator - Multifamily Construction

Stoa Group; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Stoa Group, a growing multifamily construction and development team in Charlotte, NC, is seeking a Construction Project Coordinator to support projects from pre-construction through closeout. You will work with Project Managers, Superintendents, subcontractors, and corporate teams to keep documentation accurate and construction moving forward.

Responsibilities include managing project records in Procore, coordinating permits, change events, licensing, and startup tasks.

Qualifications

• Experience supporting commercial or multifamily construction projects in roles like Project Coordinator, Construction Coordinator, Project Engineer, or Construction Administration preferred.
• Procore experience preferred.
• Strong organizational and time management skills.
• Comfortable managing multiple priorities simultaneously.

Responsibilities

• Coordinate administrative support for active construction projects.
• Manage documentation, drawings, and project records within Procore.
• Create and maintain project records, contacts, addresses, inspections, and closeout documentation.
• Assist with project startup by coordinating job trailers, storage containers, fuel tanks, and utility accounts.
• Support subcontractors and vendors by providing Procore training and troubleshooting.
• Upload permits and documentation to municipal and fire marshal portals.
• Create change events and equipment purchase orders.
• Coordinate licensing requirements for current and future projects.
• Maintain office supply inventory for field offices.
• Attend project meetings, document action items, and keep teams aligned.
• Track project documentation and assist with startup, permitting, closeout, and coordination.
• Support multiple projects while balancing changing priorities

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Tools

Procore

Microsoft Office Suite

Job description

Construction Project Coordinator (Multifamily Construction)

Charlotte, NC | Full-Time

Join a growing multifamily construction and development team and play a key role supporting projects from pre-construction through closeout. You'll work alongside Project Managers, Superintendents, subcontractors, and our corporate support teams to keep projects organized, documentation accurate, and construction moving forward

At Stoa Group, we’re building more than apartment communities. We’re building careers.

Named one of the National Apartment Association’s Top Employers and recognized as USA Top Workplaces, we’re looking for an organized, proactive Construction Project Coordinator to support our growing construction team.

If you enjoy keeping projects organized, solving problems, working with multiple teams, and making sure nothing falls through the cracks, this could be a great fit.

About Stoa Group

Stoa Group is a vertically integrated multifamily developer, builder, and property management company. From land acquisition through construction and property management, we oversee every stage of development to create communities that deliver lasting value for our residents.

Our people are the reason we’ve grown. We invest in our employees, encourage continuous learning, and promote from within whenever possible.

What You’ll Do

As the Construction Project Coordinator, you’ll serve as the administrative hub for multiple active construction projects, partnering with Project Managers, Superintendents, subcontractors, vendors, and our corporate support teams.This position reports to the Director of Construction Operations - Carolinas and partners closely with Project Managers, Superintendents, subcontractors, vendors, and corporate support teams.

Responsibilities include:

• Coordinate administrative support for active construction projects
• Manage construction project documentation, drawings, and project records within Procore.
• Create and maintain project records, contacts, addresses, inspections, and closeout documentation
• Assist with project startup by coordinating job trailers, storage containers, fuel tanks, and utility accounts
• Support subcontractors and vendors by providing Procore training and troubleshooting
• Upload permits and documentation to municipal and fire marshal portals
• Create change events and equipment purchase orders
• Coordinate licensing requirements for current and future projects
• Maintain office supply inventory for field offices
• Attend project meetings, document action items, and help keep project teams aligned.
• Track project documentation and assist with project startup, permitting, closeout, and ongoing administrative coordination.
• Support multiple projects while balancing changing priorities

What We’re Looking For

We’re looking for someone who enjoys organization, communication, and keeping projects moving.

Qualifications include:

• Experience supporting commercial or multifamily construction projects in a Project Coordinator, Construction Coordinator, Project Engineer, or Construction Administration role preferred.
• Procore experience preferred
• Strong organizational and time management skills
• Comfortable managing multiple priorities simultaneously
• Strong written and verbal communication skills
• Microsoft Office (Excel, Word, Outlook) and Procore experience preferred.
• Able to work independently while collaborating with multiple departments

You’ll Be Successful If You

• Enjoy bringing structure to busy environments
• Follow through on commitments
• Communicate clearly with field and office teams
• Solve problems before they become larger issues
• Learn new technology quickly
• Thrive in a fast-paced construction environment

Why Join Stoa Group?

At Stoa Group, we believe our people are our greatest asset. We work hard, support one another, and invest in our employees’ success.

We offer:

• Competitive salary
• Retirement plan with company match
• Paid time off and paid holidays
• 100% employer-paid medical insurance for employees
• Dental and vision insurance
• Employee apartment rental discount
• Professional development opportunities
• Opportunities for advancement within a growing organization

Stoa Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status.