Construction Project Coordinator: Path to PM & Finance

Zalk Josephs Fabricators, LLC; Stoughton (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

HSA Contribution

401k with Company Match

Employee Assistance Program

Wellness Programs

Time Off

Tuition Reimbursement

LinkedIn Learning

Job summary

CSG/Zalk Josephs seeks a Project Coordinator to support project execution across jobsite and administrative functions, reporting to the Project Manager and Finance. The role focuses on documentation, financial administration, compliance, and timely tracking to keep projects moving forward.

You will gain exposure to core project management responsibilities and have opportunities to develop toward future roles in project management or job cost accounting within a stable construction-focused

Qualifications

• 1–3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or a related field; or an equivalent combination of education and construction-related experience.
• Excellent organizational, communication, problem-solving, and time management skills, with the ability to manage multiple priorities, coordinate across project teams, and meet deadlines.
• Strong proficiency in Microsoft Office applications (Excel, Word, and Outlook), and experience in using construction ERP, accounting, or project management software; familiarity with Textura, GCPay, LCP Tracker, and Smartsheet is a plus.
• Experience supporting project financial administration, cost tracking, billing, forecasting, change management, or related project controls activities is a plus.
• Familiarity with construction documentation, including project schedules, RFIs, submittals, change orders, and project records preferred.

Responsibilities

• Support the Project Manager in the execution, administration, startup, and closeout of projects.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to ensure alignment on deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the PM and Finance.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
• Collaborate with finance and accounting to support project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values (SOV), monthly billing and invoice processing, and stored materials documentation.
• Coordinate project and subcontractor/vendor compliance and documentation, including tax exemption certificates, COIs, bonding, OCIP/CCIP programs, writing and executing purchase orders, and tracking engineering and detailing.
• Support change management and project recordkeeping, including tracking NOCs/change orders, preparing supporting cost documentation and CO budgets, processing related subcontractor/vendor changes, and maintaining organized project files and records.

Skills

Microsoft Office Suite

Project coordination

Construction industry experience

Education

Associate degree in Construction Management / Business / Finance

Tools

Textura

GCPay

LCP Tracker

Smartsheet

ERP software

Job description

CSG/Zalk Josephs seeks a Project Coordinator to support project execution across jobsite and administrative functions, reporting to the Project Manager and Finance. The role focuses on documentation, financial administration, compliance, and timely tracking to keep projects moving forward.

You will gain exposure to core project management responsibilities and have opportunities to develop toward future roles in project management or job cost accounting within a stable construction-focused