Operations Coordinator

ResourceOne; Overland Park (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Notary services

Job summary

ResourceOne is seeking an Operations Coordinator to provide administrative and operational support to project managers, the president, and daily office activities. The role blends construction project coordination, contract administration, accounting support, HR, and general office management.

The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced environment, with experience in Procore, QuickBooks, and related tools.

Qualifications

• Previous administrative, operations, or project coordination experience; commercial construction experience preferred.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with Procore, QuickBooks, Bluebeam, DocuSign, and AIA contracts preferred.

Responsibilities

• Assist with project administration from preconstruction through closeout, including documentation, tracking, and subcontractor coordination.
• Prepare and manage owner contracts, subcontractor agreements, exhibits, revisions, and signatures.
• Maintain Procore project records, drawings, specifications, contacts, permissions, and submittal setup.
• Track subcontractor documentation, including W-9s, insurance certificates, lien waivers, and closeout requirements.
• Assist with permits, licensing, bonding, and project compliance.
• Prepare pay applications, track subcontractor payments, and assist with project financial reporting.
• Enter, categorize, and reconcile project costs, credit card expenses, and client payments in Procore and QuickBooks.
• Attend meetings, document discussions, and coordinate follow-up items.
• Assist with executive administrative requests and occasional errands.
• Coordinate company communications, employee recognition, celebrations, and team-building events.
• Manage daily office operations, supplies, equipment, correspondence, and general office organization.
• Coordinate basic technology needs and troubleshooting with IT support.
• Assist with payroll, accounts payable and receivable, reconciliations, tax reporting, and 1099 preparation.
• Manage insurance documentation, compliance, renewals, and annual audits.
• Coordinate hiring, onboarding, personnel records, PTO, employee policies, and benefits administration.
• Assist with employee training, employment documentation, and HR-related compliance.
• Provide reception support, manage incoming communications, and perform notary services as needed.

Skills

Administrative support

Project coordination

Construction knowledge

MS Office

Procore

QuickBooks

Attention to detail

Multitasking

Communication

Tools

Procore

Bluebeam

DocuSign

AIA contracts

Job description

Job Description

Job Description

The Operations Coordinator provides administrative and operational support to Project Managers, the President, and daily office operations. This role combines construction project coordination, contract administration, accounting support, human resources, and general office management.

The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Project Manager Support

• Assist with project administration from preconstruction through closeout, including documentation, tracking, and subcontractor coordination.


• Prepare and manage owner contracts, subcontractor agreements, exhibits, revisions, and signatures.


• Maintain Procore project records, drawings, specifications, contacts, permissions, and submittal setup.


• Track subcontractor documentation, including W-9s, insurance certificates, lien waivers, and closeout requirements.


• Assist with permits, licensing, bonding, and project compliance.


• Prepare pay applications, track subcontractor payments, and assist with project financial reporting.


• Enter, categorize, and reconcile project costs, credit card expenses, and client payments in Procore and QuickBooks.

President & Executive Support

• Attend meetings, document discussions, and coordinate follow-up items.


• Assist with executive administrative requests and occasional errands.


• Coordinate company communications, employee recognition, celebrations, and team-building events.

Office Operations & Administration

• Manage daily office operations, supplies, equipment, correspondence, and general office organization.


• Coordinate basic technology needs and troubleshooting with IT support.


• Assist with payroll, accounts payable and receivable, reconciliations, tax reporting, and 1099 preparation.


• Manage insurance documentation, compliance, renewals, and annual audits.


• Coordinate hiring, onboarding, personnel records, PTO, employee policies, and benefits administration.


• Assist with employee training, employment documentation, and HR-related compliance.


• Provide reception support, manage incoming communications, and perform notary services as needed.

Qualifications & Skills

• Previous administrative, operations, or project coordination experience; commercial construction experience preferred.


• Strong organizational, communication, multitasking, and problem-solving skills.


• Proficiency in Microsoft Office, including Outlook, Word, and Excel.


• Experience with Procore, QuickBooks, Bluebeam, DocuSign, and AIA contracts preferred.


• Ability to review construction contracts, proposals, and project documentation.


• Excellent attention to detail, professionalism, discretion, and follow-through.


• Ability to work independently, adapt to changing priorities, and support multiple team members.


• Willingness to obtain Procore certification and a Notary Public Commission.