Project Coordinator

Kraus-Anderson Realty Company; Madison (WI); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Health Savings Accounts

Flexible Spending Accounts

Wellness Program

401(k) Plan

Paid time off

Job summary

Kraus-Anderson Realty Company in Madison, WI is seeking a detail-oriented Project Coordinator to provide administrative support from preconstruction through close-out. You will work with the Project Team to manage bid documents, subcontracts, purchase orders, and communications, helping the team deliver projects on time and within budget.

The ideal candidate has 2–5 years of construction administrative experience, proficiency in Bluebeam Extreme, Excel, Word, and Outlook, and strong written and

Qualifications

• Minimum 2–5 years of construction-related administrative experience.
• Proficient with Bluebeam Extreme (or equivalent), Excel, Word, and Outlook.
• Strong verbal and written communication with internal and external customers.
• Ability to work under pressure, meet deadlines, and prioritize tasks.
• Ability to work independently with minimal supervision.
• Willingness to travel to job sites.

Responsibilities

• Assist preconstruction with bid documents, plan distribution, and bid invitations.
• Prepare proposal letters as needed.
• Prepare and issue subcontracts, purchase orders, and change orders; handle RFIs, PCOs.
• Distribute meeting minutes and routine correspondence.
• Organize and maintain project documents.
• Coordinate Project Manager schedules and travel as needed.
• Handle various admin tasks like answering phones and greeting clients.
• Perform other duties as assigned.

Skills

Administrative experience

Communication skills

Time management

Customer service

Independent work

Tools

Bluebeam Extreme

Excel

Word

Outlook

Project management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Madison, WI, US

5 days ago Requisition ID: 1937

Salary Range: $22.00 To $30.00 Hourly

Kraus-Anderson offers anopportunity to make an immediate impact with an industry leader!

Core Purpose:

Building enduring relationships and strong communities

Core Values:

• Integrity – Do the right thing…always be respectful, honest and fair
• Commitment – Take ownership, work hard, and keep promises
• Teamwork – Collaborate to foster trust and success for all
• Value People – Support each other in a safe, positive environment where people are recognized and appreciated for their contributions

Our Company

For more than a century, Kraus-Anderson has been transforming the American landscape.

Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast.

We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure thatour client can make informed decisions leading to a timely finish of the highest quality and the best value.

Summary

This position will be responsible for providing administrative support to Project Team(s) from the beginning of the project (Preconstruction) through the end of the project (Close-out) by performing the following duties:

Essential Duties and Responsibilities:

• Assists in the preconstruction process by acquiring necessary bid documents, plan distribution, making phone calls to subcontractors, and sending out an invitation to bid on each project.
• Preparing proposal letters when necessary.
• Prepares and issues subcontracts, purchase orders, and change orders; processes shop drawings, RFI’s, PCO’s, and other project related items as outlined in the Project Coordinator training manual.
• Prepares and distributes meeting minutes on each Project as desired and composes routine correspondence.
• Organizes and maintains documents.
• May need to coordinate Project Manager’s schedules and make appointments, which may include travel arrangements and preparing agendas and facilities when needed.
• Position may include various administrative tasks that may include: answering phone, greeting clients, processing mail/UPS
• Performs other duties as assigned.

Required Knowledge, Skills and Abilities:

• A minimum of 2-5 years in construction-related administrative experience
• Proficient knowledge of Project Management software, Bluebeam extreme (or equivalent), Excel, Word, Outlook
• Demonstrates good verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Ability to work under pressure, meet deadlines, and prioritize tasks appropriately, while maintaining a positive attitude and providing exemplary customer service
• Ability to use time productively, maximize efficiency and meet challenging work goals
• Ability to maintain compliance with all company policies and procedures
• Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others
• Ability to exercise independent judgment and work with minimal supervision
• Willingness and desire to teach and share new ideas with others
• Continuing to develop problem solving ability and conflict resolution

Other:

• Ability to travel to jobsites as necessary

Physical Demands:

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions include items such as ability to:

• Clearly communicate information (both written and verbal) to colleagues and key stakeholders
• Stand and/or sit in a stationary position for extended periods of time; 50%+
• Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting
• Navigate between office building floors, and on occasion, attend off-site meetings
• Lift up to 25 lbs. unassisted

Hourly Range: $22.50 to $30.00 Hourly, plus discretionary incentive program.

While the range listed represents the anticipated hiring range for this position, offers at the upper end of the range are uncommon. Pay is based on many factors including but not limited to education, skill, experience, training, certifications, and other business needs.

Why KA?

We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future.

We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program.

KA offers full time employees (30+ hours) a significant Total Rewards package including:

• Medical insurance Plan Options
• Health Savings Accounts (HSA)
• Flex Spending Accounts (FSA)
• Wellness Program
• Fitness Center (Minneapolis)
• KA University Training and Development
• Fitness Center, KA corporate headquarters, Minneapolis
• 401(k) Plan
• Company sponsored Short Term and Long Term Disability
• Company sponsored Life/Accidental Death and Dismemberment Insurance
• Time Off including vacation, sick and holiday pay
• Workplace Flexibility
• Paid Military Leave for Active Reserve Duty
• Free Parking

Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks.